Appendix H
Department of Community Living, Event Registration Guidelines
The following outlines what a registered event is within the residence halls, how to request a registered event, and the responsibilities of the primary host and alcohol beverage server. The Department of Community Living reserves the right to update these guidelines at any given time. Depending on campus community needs, the Department of Community Living can modify the guidelines for specific campus areas at any given time.
Please refer to the Campus Use of Space Policy and the University Events website for information on hosting an event or gathering in spaces outside of residence halls.
Defining an Event or Gathering Requiring Registration
A gathering or event requiring registration is defined as: a gathering of students in one residential space that consists of more than double the space’s residence capacity plus one (1); or, a gathering of students in one residential space that consists of more than double the space’s residence capacity plus one (1), and at which alcohol is present.
How to Request Approval for a Registered Event
The request form for a registered event can be found on the DCL website. Students must submit their request form at least two business days prior to their desired event. For example, for an event to take place on Friday, Saturday or Sunday, the request form must be submitted by Wednesday.
Registered events are considered to be a privilege for residential students. Students or whole residential areas can lose the privilege to register events due student conduct concerns or campus safety. DCL reserves the right to suspend the event registration process at any given time.
Responsibilities of the Primary Host
- Must be the person to complete the event registration request form and to meet with a DCL professional staff member to receive the event registration permit along with the ABS.
- Has to live in the room or suite that is hosting the event and needs to be present for the entire duration of the event. Must be of legal drinking age for events including alcohol.
- Oversee the guests/visitors coming to the registered event and ensuring no more than 25-30 guests/visitors at a time.
- Will ensure guests/visitors do not leave registered event with open containers and do not gather in large groups inside or outside residential areas.
Responsibilities of the Alcohol Beverage Server
- Must be a current Brandeis student of legal drinking age. The ABS cannot be the same person as the primary host.
- Has to meet with a DCL professional staff member to receive the event registration permit along with the primary host.
- Will ensure there is healthy food and water ratio to alcohol present that is easily accessible for guests/visitors at registered events. Must end the alcohol drink service a half hour prior to the event ending.
- Will consult the educational alcohol pouring chart provided by DCL prior to mixing drinks.
General Information for Registered Events
The registration permit must be posted on the exterior door from the start time of the registered event and taken down after the event ends.
Common container items are prohibited at any time in the residence halls. Common containers include, but are not limited to, funnels, kegs, beer balls, coolers of mixed drinks, “punch bowls,” etc. Any mixed drinks should be made in front of the consumer of the beverage.
- No handles of hard liquor can be present at registered events.
- Guests/visitors are strongly discouraged from bringing their own alcohol to registered events.
- Only 25-30 guests/visitors are allowed at any given time in suites with common areas (including the occupants).
- The primary host and/or ABS will contact campus emergency services to assist with those in medical need or unruly guests/visitors.
Additional Information
Highlighted Related Rights and Responsibilities Sections:
Brandeis University upholds and supports local, state, and federal laws with regard to alcoholic beverages. Students of legal drinking age may choose to drink within stated campus guidelines, and in accordance with procedures for event sponsorship.
Brandeis students are reminded that they are responsible for the conduct of their guests/visitors.
Section – 5.2 Underage Possession/Consumption
Section – 5.9. Event Registration
Section – 5.11 Age Verification for Purchase or Consumption of Alcohol on Campus