Appendix H

Department of Community Living, Event Registration Guidelines

The following outlines what a registered event is, how to request a registered event, and the responsibilities of the primary host and alcohol beverage server. The Department of Community Living reserves the right to update these guidelines at any given time. Depending on campus community need, the Department of Community Living can modify the guidelines for specific campus areas at any given time.

Defining a Registered Event

A registered event can be defined as a gathering of students in one residential space that consist of more than double plus one the assigned room occupancy.

Students gathering in residential areas in large groups (more than double plus one the occupancy of the room or suite) can be viewed as having an unregistered party and can be documented.

How to Request Approval for a Registered Event

The request form for a registered event can be found on the DCL website. Students must submit their request form at least two business days prior to their desired event. For example, for an event to take place on Friday, Saturday or Sunday, the request form must be submitted by Wednesday.

Registered events are considered to be a privilege for residential students. Students or whole residential areas can lose the privilege to register events due student conduct concerns or campus safety. DCL reserves the right to suspend the event registration process at any given time.

Responsibilities of the Primary Host
  • Must be the person to complete the event registration request form and to meet with a DCL professional staff member to receive the event registration permit along with the ABS.
  • Has to live in the room or suite that is hosting the event and needs to be present for the entire duration of the event. Must be of legal drinking age for events including alcohol.
  • Oversee the guests coming to the registered event and ensuring no more than 25-30 guests at a time.
  • Will ensure guests do not leave registered event with open containers and do not gather in large groups inside or outside residential areas.
Responsibilities of the Alcohol Beverage Server
  • Must be a current Brandeis student of legal drinking age. The ABS cannot be the same person as the primary host.
  • Has to meet with a DCL professional staff member to receive the event registration permit along with the primary host.
  • Will ensure there is healthy food and water ratio to alcohol present that is easily accessible for guests at registered events. Must end the alcohol drink service a half hour prior to the event ending.
  • Will consult the educational alcohol pouring chart provided by DCL prior to mixing drinks.

General Information for Registered Events

The registration permit must be posted on the exterior door from the start time of the registered event and taken down after the event ends.

Common container items are prohibited at any time in the residence halls. Common containers include, but are not limited to, funnels, kegs, beer balls, coolers of mixed drinks, “punch bowls,” etc. Any mixed drinks should be made in front of the consumer of the beverage.

  • No handles of hard liquor can be present at registered events.
  • Guests are strongly discouraged from bringing their own alcohol to registered events.
  • Only 25-30 guests are allowed at any given time in suites with common areas (including the occupants).
  • The primary host and/or ABS will contact campus emergency services to assist with those in medical need or unruly guests.

Additional Information

Relevant Rights and Responsibilities Excerpts:

Brandeis University upholds and supports local, state, and federal laws with regard to alcoholic beverages. Students of legal drinking age may choose to drink within stated campus guidelines, and in accordance with procedures for event sponsorship.

Brandeis students are reminded that they are responsible for the conduct of their guests.

Section – 5.2 Underage Possession/Consumption: No student under the legal drinking age of 21 is allowed to possess or consume alcoholic beverages. Under 21 year olds are not permitted to be in the presence of alcohol consumption and/or use unless at an approved University event or an approved registered event through the Department of Community Living.

Section – 5.9. Event Registration: Any student or group of students wishing to sponsor a party or event with alcohol in the residence halls must request permission for the event from the Area Coordinator responsible for that area by submitting an Event.

Registration Form: Complete at least two business days before the event is to take place. The sponsor of the event is responsible for providing food and non- alcoholic beverages at any event where alcohol is served. Such gatherings may require additional approval from the Department of Public Safety. Events/gatherings must end no later than 1:00 a.m. on Saturday and Sunday mornings, and no later than 11:00 p.m. Sunday through Thursday. Residents sponsoring events assume responsibility of their guests and their guests' behavior. Approval of a gathering does not constitute permission to violate any University policies.

Section – 5.11 Age Verification for Purchase or Consumption of Alcohol on Campus: Beer and wine are available for sale to students of legal drinking age at some University events and at The Stein and The Faculty Club. One of the following pieces of identification is required for students, and their guests: a valid, original driver’s license; a valid passport; a valid, original Massachusetts Liquor Identification Card; or a valid Massachusetts State Identification Card and in addition to a current and valid Brandeis Identification Card for Brandeis students.

Section – 9.11 Noise: Quiet Hours are established for all residence halls. During the school week (Sunday night through Friday morning), Quiet Hours begin at 11:00 p.m. and conclude at 8:00 a.m. On weekends, Quiet Hours are as follows: 1:00 a.m. Saturday through 10:00 a.m. Saturday, and 1:00 a.m. Sunday through 10:00 a.m. on Sunday. During these times a student should be able to study, read, relax or sleep in the room without being disturbed by noise by other residents, guests or members of the community. At all other times, residents are expected to be respectful of others with regard to noise. Quiet Hours remain in effect during all times of year, regardless of holidays, vacations or recesses. A professional Student Affairs staff member may extend Quiet Hours for an approved purpose or during reading periods and final exam periods.