Student Events

Need to Reserve Space?

Online submission is available exclusively for student groups. 

Email us at:

Sherman Function Hall & Levin Ballroom Booking Policy, effective August 28, 2019

Due to increased programming and limited space, all student club sponsored event bookings for Sherman Function Hall and Levin Ballroom will be limited to a 3 day maximum per event, including the date of the event.

  • For example, if your event is on a Saturday, you may book Thursday-Saturday for event preparations.
  • You may only book either Sherman Function Hall or Levin Ballroom for the 3 day maximum, you may not book both spaces for the same event.
  • Please note Sherman Function Hall is not available for bookings on Friday nights. Event preparations would be Wednesday and Thursday if needed

Space is reserved on a first come, first served basis and we process requests for space as they come in. We are not able to disclose which group or department has reserved a space with another group.

All items must be removed at the completion of your event. Any items that are left behind will be disposed of after 24 hours.

Conference and Events Services is not responsible for lost, stolen, or disposed of items.

If you need access to the ladder in Levin Ballroom, you must come to the Conference and Events office, located on the ground floor of Kutz, to pick up the ladder key before the event date. The key may be picked up Monday-Friday, 10am-4pm.

Student groups cannot have access to the closet to the left of the stage as you face it in Levin Ballroom.  Access to this closet is prohibited.

Event Support Meetings (ESM)

The best way to begin your planning process is to attend an Event Support Meeting.

These meetings are held every Tuesday at 3 p.m. during the academic year in Shapiro Campus Center 315.

Representatives from the departments of Conference and Events Services, the Department of Student Activities, and the Department of Public Safety are on hand to assist you with your event.

> Learn More

Student Activities

Conference and Events Services and the Department of Student Activities are the two major support services for student-group events at Brandeis. Conference and Events Services is responsible for booking most spaces on campus, logistics and event details. Student activities can help you with the development and organization of your event.

During the planning process, you will work closely with both Conference and Events Services and Student Activities to ensure your event will be a success.

> Visit the Student Activities website

For more information, visit the following links:

>Reserving Space

>Room Set-Ups and Equipment Rental

>Food and Beverage (including Alcohol Policy)

>Audio-Visual Equipment