Undergraduate Departmental Representatives Program

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UDR Planning Guide

Reserving a Space/Media Services

Food and Supplies

Determine the type of venue that is best suited for the initiative.
Check the University Calendar to avoid conflicts in schedule. Initiatives should be held when classes are in session.
Work with your department to find low-or-no-cost event space. If you are unable to find adequate space, contact University Events. You will also need to fill out a student event request form.
Determine if the needed technology resources are obtainable.

View your catering options.
Arrangements for catered food should be made through University Events.
Brandeis Hospitality typically requires at least five days' notice for catering. Kosher food orders must be placed 10 business days in advance.
Determine what other supplies are needed and from where they will be obtained. The UDR program can provide paper goods and utensils to you for free.

Advertising

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On Campus

Flyers/Posters

View the Campus Posting Policy.
The Office of the Dean of Arts and Sciences will copy up to 50 flyers on colored paper for free.

Mail

Recognized clubs and organizations may stuff mailboxes to advertise upcoming events by filling out a Mailbox Stuffing Request Form at the Department of Student Activities.

Brandeis Media

Consider reaching out to the following:

Sidewalk Chalking

Use fun and colorful chalk drawings on well-traveled pathways. Only sidewalks may be chalked. Chalking on buildings and personal or university property — buildings, cars, bus shelters, signs, etc. — is not permitted.

In Class

Be sure to first request permission from the instructor.

Tabling/Ticket Sales

Limited tabling space is available on a first-come, first-served basis in Lower Usdan (contact the department coordinator in the Department of Student Activities for reservations) and the Shapiro Campus Center. If you are interested in selling or distributing tickets from the Shapiro Theater ticket booth, please contact the operations specialist in the Department of Student Activities.