Accessing Funds/Reimbursements
Please follow these guidelines when seeking reimbursements:
- All payments and reimbursements from the UDR program require that the funding was approved prior to the occurrence of the expense.
- Receipts for reimbursements must be original and itemized. Make copies of the receipts.
- Never pay or reimburse an individual, e.g., a performer or guest lecturer, with your own funds. You will be in violation of tax laws and the university will not reimburse you.
- Contact the Office of the Dean of Arts and Sciences with questions.
Reimbursement Options
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- Please consult with the appropriate office for instructions.
- All forms should be directed to the UDR program administrator.
- Please be sure your name and department/program are clearly referenced on the documentation.
- This option is best if you are purchasing supplies online, and can also be used if ordering catered food that must be paid in advance.
- Coordinate direct payment with the UDR program administrator.
- Original receipts must be submitted to the UDR program office.
- Provide the UDR program administrator with the contact information of the person who has responsibility for receiving the transferred funds.
- Allow two weeks for the transfer to be completed.
Please email the UDR Program Administrator the following information:
- Name of person to reimburse
- Address of the person being reimbursed
- UDR’s department
- Title of UDR initiative
- Image of receipt(s)
- Flyer from initiative
- Sage ID, if you are set up with direct deposit in WorkDay
The Program Administrator will submit an online reimbursement form with Accounts Payable on your behalf.
Once approved by Accounts Payable, you will receive a reimbursement by check or direct deposit. If you are set up with direct deposit (payroll) in WorkDay, then it will get deposited to your bank account on file. If no bank information is available, then a check will be mailed to your provided address.