Undergraduate Departmental Representatives Program

• Please consult with the appropriate office for instructions.
• All forms should be directed to the UDR program administrator.
• Please be sure your name and department/program are clearly referenced on the documentation.

• This option is best if you are purchasing supplies online, and can also be used if ordering catered food that must be paid in advance.
• Coordinate direct payment with the UDR program administrator.
• Original receipts must be submitted to the UDR program office.

• Provide the UDR program administrator with the contact information of the person who has responsibility for receiving the transferred funds.
• Allow two weeks for the transfer to be completed.

Please note that due to COVID-19 restrictions, all reimbursements will be handled, until further notice, via the process for 'Amounts Over $99' described below.

Amounts Under $100
If you spent under $100, please email the UDR Program Administrator an image or PDF of the receipt and include the following information:

• Name of person to reimburse
• UDR’s department
• Title of UDR initiative

The Program Administrator will submit an online Petty Cash form on your behalf and an email will be forwarded to you when the form has been submitted. When you are in receipt of the email, you can go to the Cashier’s office to obtain your cash reimbursement. You will need to have an ID and the email with you.

The Cashier’s office is located at 60 Turner Street and is open on Monday, Wednesday and Friday from 9 a.m.-noon and Tuesday and Thursday from 1-5 p.m.

Amounts Over $99
If you spent $100 or more, email the UDR Program Administrator an image or PDF of the receipt and include the following information:

• Name of person to reimburse
• UDR’s department
• Title of initiative that the funds were used for
• Address where check should be mailed. No checks will be sent to on-campus mailboxes at this time. 

The UDR Program administrator will send the completed form and receipts to Accounts Payable. Once Accounts Payable has processed the form, a check will sent to the provided address. This process usually takes 2-3 weeks.