Accessing Funds/Reimbursements

Please follow these guidelines when seeking reimbursements: 

Reimbursement Options

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UDR program administrator directly pays on-campus vendors.
  • Please consult with the appropriate office for instructions.
  • All forms should be directed to the UDR program administrator.
  • Please be sure your name and department/program are clearly referenced on the documentation.
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UDR program administrator directly pays outside vendor with university credit card.
  • This option is best if you are purchasing supplies online, and can also be used if ordering catered food that must be paid in advance.
  • Coordinate direct payment with the UDR program administrator.
  • Original receipts must be submitted to the UDR program office.
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UDR program administrator internally transfers funds to another university department/program.
  • Provide the UDR program administrator with the contact information of the person who has responsibility for receiving the transferred funds.
  • Allow two weeks for the transfer to be completed.
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Student expends personal funds and is then reimbursed.

For Amounts Under $100

  • Complete a petty cash form at the UDR program administrator’s office (Bernstein-Marcus 73-12).

  • Bring your original receipts. 

  • Once the form is completed and signed, you will take it to the cashier’s office (60 Turner St.) and receive a cash reimbursement.

For Amounts More Than $100

  • Complete the appropriate reimbursement form at the UDR program administrator’s office (Bernstein-Marcus 73-12).

  • Bring your original receipts.

  • The UDR program administrator will send the completed form and receipts to accounts payable. 

  • Once accounts payable has processed the form, a check will sent to your mailbox.

  • This process usually takes two to three weeks.