Accessing Funds/Reimbursements
Please follow these guidelines when seeking reimbursements:
- All payments and reimbursements from the UDR program require that the funding was approved prior to the occurrence of the expense.
- Receipts for reimbursements must be original and itemized. Make copies of the receipts.
- Never pay or reimburse an individual, e.g., a performer or guest lecturer, with your own funds. You will be in violation of tax laws and the university will not reimburse you.
- Contact the Office of the Dean of Arts and Sciences with questions.
Reimbursement Options
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- Please consult with the appropriate office for instructions.
- All forms should be directed to the UDR program administrator.
- Please be sure your name and department/program are clearly referenced on the documentation.
- This option is best if you are purchasing supplies online, and can also be used if ordering catered food that must be paid in advance.
- Coordinate direct payment with the UDR program administrator.
- Original receipts must be submitted to the UDR program office.
- Provide the UDR program administrator with the contact information of the person who has responsibility for receiving the transferred funds.
- Allow two weeks for the transfer to be completed.
For Amounts Under $100
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Complete a petty cash form at the UDR program administrator’s office (Bernstein-Marcus 73-12).
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Bring your original receipts.
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Once the form is completed and signed, you will take it to the cashier’s office (60 Turner St.) and receive a cash reimbursement.
For Amounts More Than $100
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Complete the appropriate reimbursement form at the UDR program administrator’s office (Bernstein-Marcus 73-12).
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Bring your original receipts.
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The UDR program administrator will send the completed form and receipts to accounts payable.
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Once accounts payable has processed the form, a check will sent to your mailbox.
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This process usually takes two to three weeks.