Period Activity Pay Costing Allocation Worktags
Administrators and Managers using Period Activity Pay are required to choose a PAP worktag when entering a costing allocation in the PAP work item. Below is a comprehensive list of activity worktags to choose from. Please note that while we have tried to capture as many scenarios as possible, we may not have added a particular named stipend as a worktag. In that instance, please consult with your department's budget administrator on which worktag to use.
Faculty NonUnion Activities | Faculty Union Activities | Graduate Student Stipend Activities | Undergraduate Student Stipend Activities | Postdoctoral Activities | Staff Salary Activities
| Faculty Union Activities | Worktag(s) to choose from | Use Cases for the Activity and Worktags |
|---|---|---|
| INST1 - Instructional (Step 1) | INST1 - Instructional Step 1 | Step 1 pay level for union faculty |
| INST1 - Instructional (Step 1) | INST1 - eMBA | Step 1 pay level for union faculty teaching in the eMBA program |
| INST2 - Instructional (Step 2) | INST2 - Instructional Step 2 | Step 2 pay level for union faculty |
| ADDASSUN - Additional Assignment - Union | ADDASSUN - Additional Assignment - Union | Additional payments for advising activities, voluntary teaching and research assignments (such as HHMI, SHTA). Anything over normal PAP for teaching would be a voluntary, additional assignment with the assignment noted in comments & worktag |
| ADDASSUN - Additional Assignment - Union | ADDASSUN - MTA | Additional payments for union faculty acting as masters' thesis advisors |
| ADDASSUN - Additional Assignment - Union | ADDASSUN - SHTA | |
| RCA - Retroactive Contract Adjustment | RCA - Retroactive Contract Adjustment | Contract negotiations that go beyond July 1st can require adjustments to salary for per course hires. Use this worktag when submitting one ot those adjustments |
| SSIU - Summer School Instruction - Union | SSIU - Summer School Instruction - Union | Union Faculty hired to teach Summer School courses are assigned this activity/worktag. |
| SSVA - Voluntary Assignment (Non-Union) | SSVA - CA_Non_Student Course Assistant (Non Student) | This is for 52 week employees acting as a course assistant above their FTE position already hold |
| Graduate Student Stipend Activities | Worktag(s) to choose from | Use Cases for the Activity and Worktags |
|---|---|---|
| CA - Course Assistant | CA - Course Assistant | Any graduate student who is not part of the union across all schools who is a course assistant receives this activity/worktag when hired/assigned as a course assistant. |
| FLSP - Fellowship | FLSP - Fellowship |
BIBS and A&S use this for PhD stipends GSAS uses this pay out awards Heller uses this for grant funded student positions |
| FLSP - Fellowship | FLSP - SID Practicum |
|
| FLSP - Fellowship | FLSP - Grad FCAS Fellow | Compact fellowship payment for graduate students |
| GRADASST - Grad Student Assistant | GRADASST - Grad Student Assistant | GSAS uses this to pay orientation leaders and other work unrelated to fellowships |
| GRD - Grader | GRD - Grader | Graders are not full course assistants and are not part of the union. GSAS uses this activity/worktag for specific position for which they have a job description. |
| GFCAS - Grad FCAS Fellow | GFCAS - Grad FCAS Fellow | Specific to the Compact Grant; students receive this activity/worktag when they are funded by Compact |
| GRTGA - Training Grant Assistant (GR) | GRTGA - Training Grant Assistant (GR) | Any student that is on a training mechanism is assigned this activity/worktag in their PAP |
| GINT - Grad Student NonBrandeis Internships | GINT - Grad Student NonBrandeis Internships | Activity/worktag assigned for graduate students for work done outside Brandeis |
| GINT - Grad Student NonBrandeis Internships | GINT - IBSSIA | Specific to BIBS students' internships |
| JJWBLS - Joint Japan/World Bank Living Stipend | JJWBLS - Joint Japan/World Bank Living Stipend | Students who are funded by World Bank, but money comes through Brandeis to distribute to the students. |
| RA - Research Assistant | RA - Research Assistant | General category for grad students receiving compensation who are operating as research assistants in a nine or ten month program. (If longer than 10 months, they will be charged FICA). |
| RA - Research Assistant | RA - Required | Research assistantship that is part of the requirements for a student's degree; usually laid out in their offer letter. (If longer than 10 months, they will be charged FICA). |
| RA - Research Assistant | RA - Additional | Research assistantship that does not count towards a student's degree requirement and is not included in their offer letter. (If longer than 10 months, they will be charged FICA). |
| RANOFICA - Research Assistant (Non FICA) | RANOFICA - Research Assistant (Non FICA) | General category for grad students receiving compensation who are operating as research assistants in a 12 month program. |
| RANOFICA - Research Assistant (Non FICA) | RANOFICA - Required | Research assistantship that is part of the requirements for a student's degree; usually laid out in their offer letter. |
| RANOFICA - Research Assistant (Non FICA) | RANOFICA - Additional | Research assistantship that does not count towards a student's degree requirement and is not included in their offer letter. |
| TA - Teaching Assistant | TA - Teaching Assistant | TA in a 9-10 month program. Part of the graduate student union |
| TA - Teaching Assistant | TA - Required | Teaching assistantship that is part of the requirements for a student's degree; usually laid out in their offer letter. |
| TA - Teaching Assistant | TA - Additional | Teaching assistantship that does not count towards a student's degree requirement and is not included in their offer letter. |
| TANOFICA - Teaching Assistantship (Non FICA) | TANOFICA - Teaching Assistantship (Non FICA) | TA in a 12 month program where they are enrolled with no FICA. Part of the grad student union. |
| TANOFICA - Teaching Assistantship (Non FICA) | TANOFICA - Required | Teaching assistantship that is part of the requirements for a student's degree; usually laid out in their offer letter. They are enrolled in a 12 month program with no FICA and part of the student union. |
| TANOFICA - Teaching Assistantship (Non FICA) | TANOFICA - Additional | Teaching assistantship that does not count towards a student's degree requirement and is not included in their offer letter. They are enrolled in a 12 month program with no FICA and part of the student union. |
| TF - Teaching Fellowship | TF - Teaching Fellowship | Instructor of record for the class. Only used for students in a 9-10 month program and part of the grad student union. |
| Undergraduate Student Stipend Activities | Worktag(s) to choose from | Use Cases for the Activity and Worktags |
|---|---|---|
| ARTVEN - Artistic Ventures | ARTVENT - Artistic Ventures | Payments for students whose artistic contributions cannot be categorized as hourly paid work. |
| REU - Research Experience for Undergrads | REU - Research Experience for Undergrads | This worktag is used exclusively for students funded through NSF grants. |
| SAMSCH - Samuels Scholars | SAMSCH - Samuels Scholars | Undergraduate Compact Program compensation |
| TGA - Training Grant Appointee (TGA) | TGA - Training Grant Appointee (TGA) | Training appointment for undergraduates that is analogous to GRTA for graduate students |
| UGINT - Undergrad NonBrandeis Internship | UGINT - Undergrad NonBrandeis Internship | Technically a fellowship, this is an internship at a company or another university that Brandeis pays for |
| UGINT - Undergrad NonBrandeis Internship | UGINT - WOW | World of Work internship worktag |
| UGSF - Undergrad Student Fellowship | UGSF - Undergrad Student Fellowship | Fellowships paid out to undergraduate students via stipend |
| UGSF - Undergrad Student Fellowship | UGSF - Ugrad FCAS Fellow | FCAS fellowship assigned to undergraduates |
| UGSF - Undergrad Student Fellowship | UGSF - Humanities Fellow | Stipend for students who receive the Humanities Fellowship |
| UGSF - Undergrad Student Fellowship | UGSF - MKAP Fellow | Fellowship stipend for Myra Kraft Achievers Program |
| UGSF - Undergrad Student Fellowship | UGSF - SURF - Summer Ugrad Research Fellow | Fellowship stipend for SURF |
| UGSF - Undergrad Student Fellowship | UGSF - AURF - AY Ugrad Research Fellow | |
| UGSF - Undergrad Student Fellowship | UGSF - Provost Summer Undergraduate Research Fellow | Stipend for undergraduate students who receive a Provost Summer Research Fellowship |
| UGSF - Undergrad Student Fellowship | UGSF - Fori & Robert Kay Undergraduate Research & Creative Collaboration Fellow | Stipend for undergraduate students who receives the Fori & Robert Kay Research & Creative Collaboration Fellowship |
| UGSF - Undergrad Student Fellowship | UGSF - URCC UGrad Fellowship Program | Stipend for undergraduate students who receive fellowships from Undergraduate Research and Creative Collaborations group |
| UGSF - Undergrad Student Fellowship | UGSF - David & Lola Swede P'89 Research Fellowship for Jewish Studies | Stipend for undergraduate students who receive the David & Lola Swede P'89 Research Fellowship for Jewish Studies |
| UGSF - Undergrad Student Fellowship | UGSF - URCC Fund Fellow | |
| UGSF - Undergrad Student Fellowship | UGSF - Dr John R. Hose P'97, P'00 Research Fellowship | Stipend for undergraduate students who receive the Dr. John R. Hose P'97, P'00 Research Fellowship |
| UGSF - Undergrad Student Fellowship | UGSF - Ariel Weissmann Undergraduate Research Fellow | Stipend for undergraduate students who receive the Ariel Weissmann Undergraduate Research Fellowship |
| Postdoctoral Activities | Worktag(s) to choose from | Use Cases for the Activity and Worktags |
|---|---|---|
| PDFEL - Postdoctoral Fellow | PDFEL - Postdoctoral Fellow | Individuals who have fellowships that they've written for and received. The funding mechanism pays for stipends. Very specific way to fund stipend. There's a FICA implication and how the grant/cc funds FICA and fellowship. Charged 7.7% FICA - no other taxes |
| PDNRSA - Postdoctoral NRSA | PDNRSA - Postdoctoral NRSA | Paid specifically to NRSA Funds through NIH and exempt from FICA |
| PDSAL - Postdoctoral Associate | PDSAL - Postdoctoral Associate | Compensation. Charged full fringe |
| Staff Salary Activities | Worktag(s) to choose from | Use Cases for the Activity and Worktags |
|---|---|---|
| PYP - Partial Year Pay | PYP - Partial Year Pay | HR uses this for non 52 week employees who are on staff |
| RES - Visiting Researchers | RES - Visiting Researchers | Appointment with Pay. Someone who comes to Brandeis to learn a technique for a short time. Always part of an appointment. |
| SSVA - Voluntary Assignment (Non-Union) | SSVA - Voluntary Assignment (Non-Union) | This is for 52 week employees. It's an additional job but it's above and beyond 1 FTE position they already hold |
| SSVA - Voluntary Assignment (Non-Union) | SSVA - CA_Non_Student Course Assistant (Non Student) | This is for 52 week employees acting as a course assistant above their FTE position already hold |