Announcements

Workday Wednesdays

Join the Workday Team for Workday Wednesdays, a 60-minute session held on none other than Wednesdays from noon - 1:00 p.m. The weekly sessions provide faculty, staff, and students an opportunity to meet with members of the team and subject matter experts to learn more about a given topic, task or process in Workday.

Visit the Workday Wednesdays webpage for more details regarding session dates/topics. For questions about using Workday, please contact help@brandeis.edu.

Year-End Tax Document (2021 W-2)

January 20, 2022

IRS Form W-2 for calendar year 2021 are now available through Workday. Refer to the Access & Print Year End Tax Documents Job Aid for detailed instructions. Paper copies will be mailed to your home address on record by January 31. If you have any questions, please reach out to payroll@brandeis.edu.

Effort Reporting in Workday

February 1, 2022

The Office of Sponsored Programs Accounting (SPA) is excited to announce that Effort Reporting in Workday is coming on Tuesday, Feb. 1. As a recipient of federal funding, Brandeis University is required to verify that all payroll costs charged to federal agreements correspond to actual work (effort) performed on sponsored projects. This ensures external sponsors only reimburse the university for the effort expended on projects. 

Starting Feb. 1, Effort Reporting in Workday will replace the current paper-based process. By transitioning to Workday, this enables us to have an efficient and transparent effort certification process. SPA is currently partnering with the Workday Training team to develop a comprehensive library of resources to assist employees who currently have a role with Effort Reporting with a seamless transition to Workday. The team has developed step-by-step job aids, video tutorials and will be holding virtual training sessions in the upcoming weeks. SPA will be reaching out directly to departmental staff and Principal Investigators with additional information.

For more information about the transition to Workday or questions, please do not hesitate to contact SPA at spa@brandeis.edu.

Workday@Brandeis - Support Update

Dec. 1

Starting Monday, Dec. 1, all Workday-related support inquiries should be directed to help@brandeis.edu or 781-736-4357. The Workday@Brandeis team and Technology Help Desk will continue to collaborate on issue resolution to ensure timely response and service. Please visit the Workday@Brandeis website to view the full library of resources for HR/Finance and Student including job aids, instructional videos, and FAQs.

Help us in our diversity efforts!

Please update your demographic information in Workday

Brandeis is committed to increasing the compositional diversity of its employees. To measure our progress, we must have accurate and up-to-date demographic information. We can help meet these goals by simply updating our demographic profile in Workday.  Understandably, there may be questions around this request. 

  • What happens with this information?
    Demographic information in Workday is secure and not open access. The Office of Human Resources has oversight of this information and carefully keeps your individual data private. In general, more complete data allows for better recordkeeping and benchmarking against our peer institutions as well.
  • Who has access to it?
    The only people who have access to your demographic information are the staff in Human Resources. Even your manager is not automatically granted access to your demographic information.
  • How does the Office of Diversity, Equity, and Inclusion (ODEI) use these data?
    ODEI only seeks to have access to aggregated demographic data. The purpose is to measure progress toward DEI goals and to discern impacts on different communities at Brandeis. ODEI will never have access to your individual demographic data.
  • How does the Office of Planning and Institutional Research (OPIR) use these data?
    OPIR uses the aggregate data to support the work of ODEI and others to support the goals of increasing diversity at Brandeis. This office also reports on these data to external agencies in aggregate.

For questions or more information, please contact the Offices of Diversity, Equity and Inclusion or Human Resources.

Workday Student Go Live Event

November 4, 2021

On October 13, Brandeis staff including the Workday Student project team, key partners from across campus, and representatives from Workday and Huron Consulting Group came together to celebrate the launch of Workday Student. The event was sponsored by the university and project leadership to bring everyone together in person after hundreds of hours spent in virtual meetings and across time zones. On the unseasonably warm and sunny fall day, Jim La Creta, University CIO, shared the executive team’s appreciation for the team’s contribution in bringing a modernized student information system to the campus community. The new system introduced streamlined processes and an improved student experience. Visit the Workday@Brandeis project events webpage to view photos from the go-live celebration. For additional information and resources about Workday Student, please visit the Workday@Brandeis website.

Workday Mobile App - Supported Versions

October 8, 2021

The Workday@Brandeis team would like to inform the community that Workday has announced requirements for minimum operating systems as follows:
  • Apple iOS - starting Oct. 25, the mobile app will only be supported on iPhone and iPad devices running iOS 14 and higher. Future updates and support will no longer be available for iOS13 or lower.
  • Google Android OS - effective Aug. 30, the mobile app will only support devices with Android 7.0 or higher. Future updates and support will no longer be available for Android 6.0 or lower.
We recommend checking the version on your smartphone or tablets and updating to a supported operating system. For detailed instructions, visit the Apple or Google support articles on how to update iOS on iPhone or check and update your Android, respectively. For assistance, contact the Technology Help Desk at help@brandeis.edu.

Workday@Brandeis Resources

September 23, 2021

Whether you’re new to Workday or interested in a refresher - check out the Workday HR/Finance Training Activity Guide which outlines resources available for completing common tasks or functions in Workday. Several examples include “I am…” a staff or faculty member who manages staff; a staff or faculty member who manages budgets and runs financial reports; a staff or faculty member who manages staff with links to step-by-step job aids or self-paced, online training. 

You can also stop by the virtual Workday Office Hours to get one-on-one assistance with using Workday. September schedule: Tuesdays from 2- 3 p.m. and Wednesdays from 11 a.m. - 12 p.m. Visit the Workday@Brandeis website to view the complete library of resources for HR/Finance and employee self-service or Student including job aids, instructional videos, and FAQs. Please submit suggestions for Workday training topics using the Workday Training Suggestion Form. For questions, please contact workday-help@brandeis.edu.

Workday - New and Improved Features

September 9, 2021

On Sept. 11 Workday will be upgraded to a new version. The system will be unavailable on Saturday from 2:00 - 6:00 a.m. while the system is updated with new and improved features that improve accessibility and overall user experience. Here is some helpful information to prepare you for the upcoming changes. The Search field has moved – it will appear centered at the top of the screen (previously on the top left). You can also choose to search by “people” or “tasks and reports” to narrow down your search results. There’s also a new way to view and select report prompts. After searching for and selecting a report (using the blue hyperlink), the prompts menu will now appear as a separate dialog window. Rather than being directed to a new page, you will stay within the current screen to set up parameters for the report. You can enter or select prompt(s) then select the ‘Ok’ button to run the report. 

Visit the Workday@Brandeis website to view details of these changes and resources for HR/Finance and Student. For questions, please contact workday-help@brandeis.edu.

Workday Student - Resources for Faculty

Workday Student is here! To help you navigate the transition from Sage to Workday, please refer to the following resources: Contact the support team by emailing workday-help@brandeis.edu or calling 781-736-4357.