The How to Buy Guide is a resource for Brandeis University employees to use before purchasing goods or services.
The guide is organized by category of purchase. In each of the categories, all efforts should be made to obtain goods and services using the preferred vendor and by the preferred method of purchasing.
Preferred Vendors: CCS Presentation Systems, Pro AV Systems
Terms: Either vendor may be used for services up to $10,000, with no second quote or sole source required. Services for $5,000 and more must be submitted through MarketPlace+
Vendor: Joseph's Transportation
More Information: Mark Jay
Vendor: Order via the Brandeis/Fenway Group online portal
More Information: Jessica Quirk
Ordering Information: Mark Jay
Harvest Table is Brandeis University's partner for Dining Services.
Catering services can be ordered through Harvest Table by accessing the Collective Catering Punchout on MarketPlace+.
More information on menus, hours etc can be found on the Brandeis Hospitality page.
Contracts and agreements for catering offered by other providors, which require signature should be routed through Procurement Services.
Information: Procurement Services
Preferred Vendor: BostonBean Coffee Co
Approved Machines: Include Flavia beverage system and Fresh Cup pod system
Ordering Information: Al Coppola or Dave Scully
Vendors
Apple — Order through SHI punchout catalog on MarketPlace+
Dell — Order through punchout catalog on MarketPlace+
GovConnection — Order through punchout catalog on MarketPlace+
Access to MarketPlace+
Fill out a procurement systems access form (pdf) and email to Procurement Services.
More Information
View full computer policy.
Ordering Information: Procurement Services
Standard 8.5" x 11" Copy Paper for use in on Campus Multi-Function is currently provided centrally through the University. To request a delivery of paper please complete the Copy Paper Delivery Request Form.
Other speciality paper including other paper sizes and or weights should be ordered through MarketPlace+ via the WB Mason punchout catalog.
For questions please contact Procurement Services
Preferred Vendors: W.B. Mason and Creative Office Resources
Terms: Either Vendor can be used for any projects under $25,000 without competitive bids. Orders over $25,000 must be bid out according to Brandeis Procurement Policies. All orders must be made using MarketPlace+
For Quotes: Contact information
WB Mason - Brian DiRuzza
Creative Office Resources - Meghan McDonnell
Other Vendors: For suggestions, contact Procurement Services
Preferred General Contractors: Desco Co., Fastnet Construction
Terms: May be used for services up to $25,000, with no second quote or sole source required. Anything over $25,000 requires two quotes. Services for $5,000 or more must be submitted through MarketPlace+
More Information: Procurement Services
Ordering Information: Procurement Services
Preferred Vendor: Olympia Moving and Storage
Terms: Olympia may be used for services up to $10,000, with no second quote or sole source required. Anything over $10,000 requires two quotes. Services for $5,000 and above must be submitted through MarketPlace+
Information for Coordinating Move: Facilities Services
Information for Submitting Requisition: Procurement Services
Preferred Vendor: W.B. Mason
For Quotes: Customer service representative Jimmy Peters, 508-380-7196
Terms: All orders must be made using MarketPlace+
For Access to Marketplace+: Fill out a procurement systems access form (pdf) and email to Procurement Services
Preferred Vendors: APC Services of New England, Majestic Painting
Terms: May be used for services up to $10,000, with no second quote or sole source required. Anything over $10,000 requires two quotes. Services for $5,000 or more must be submitted through MarketPlace+
More Information: Procurement Services
Preferred Vendors
Flagship Press — Keith Shaw, Senior Account Manager
Kirkwood Printing — Nick Spanos, Sales Representative
Puritan Press — Dave Cady, Sales Executive
Universal Wilde — Robert "Rudy" Ruderman, Senior Sales Executive
Process Requirements
Exclusions / Exceptions
All orders to nonreferred printers must go through MarketPlace+ via a noncatalog requisition. Fill out the Print Services exceptions form (pdf) stating why one of the contracted printers cannot perform the service, and submit to Procurement with the requisition for approval.
Preferred Vendors
William B. Meyer: Contact Gib Barrieau for a quote
Sitterly Movers/Atlas Van Lines: Contact Paul Hagerty for a quote
Personal Movers: Contact Patrick Horrigan for a quote
Preferred Vendors
Fisher Scientific — Jon Bordonaro, Sales Representative; Customer Service, 800-766-7000
MilliporeSigma — Customer Service, 800-325-3010
Procedures
Order through a punchout catalog on MarketPlace+.Preferred Carrier
UPS is the university's preferred small-package carrier for shipments within the United States. To have an account created, fill out the UPS application.
Pick-Up Locations and Times
Lab Supplies Receiving, 10 a.m
Central Receiving, 6:30 p.m
Area Drop Boxes
Bernstein-Marcus, 6:15 p.m
Usdan Student Center, 6:30 p.m
Training Materials
Brandeis does not have a preferred carrier for international shipping. Due to the way international shipping is regulated, certain carriers are stronger in different regions of the world. Feel free to choose the best carrier for your needs.
Preferred Agencies: Beacon Hill Staffing, The Panther Group, Professional Staffing Group
To Request Assistance: Fill out the temporary administrative staffing request form on the Human Resources website. An agency representative will reach out to you soon thereafter
For Information: Procurement Services.
University Vendor: Poland Springs is the university's water vendor for individual departments
Procedures: All accounts should be linked to a procurement card (P-Card) for payment
More Information: Procurement Services
For any questions relating to categories please contact Procurement Services.