Captions and Transcripts at a Glance

When are captions and/or transcripts required?

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Audio Only

Audio only files (e.g. music, sounds/spoken word, podcasts) should have transcripts available, either on the same page as the audio file or through a link to a clean, simple HTML page. Get help creating transcripts.

For example, if you upload an audio file of a student reading a poem, you should also have the text of the poem available for those who cannot hear the file and would like to read it. You can have the actual words on the page, like this:            Example of a transcript for an audio file

Or you have the transcript on a separate page. Get help creating a separate transcript page.

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Pre-Recorded Video

Pre-Recorded video files should have captions, preferably closed (includes a button to turn captions on and off) as well as a descriptive transcript, either on the same page as the video or through a link to a clean, simple HTML page. Get more information on creating transcripts and writing captions.

  • New Video: If MTS  is filming your video, they can work with you to set up closed captions.

  • Video you own: You may generate autocaptions or contact a vendor to have captions produced for you.

  • Videos from external sources: do not embed videos that do not contain captions on Brandeis web sites. If the video is not accessible, you should avoid linking to it directly from the Brandeis website. If the video does not belong to you, try contacting the owner of the video and requesting that captions be added.

Please note: some services, for example YouTube, offer autocaptions (the computer will write the captions for you). This is a good start, but they are neither dependable nor accurate much of the time. If you decide to use autocaptions, please review the captions the computer provided and edit them for accuracy and punctuation before releasing or linking to the video.

Get help creating a separate transcript page.

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Live Streaming Video

Live streaming video should have captions, preferably closed, (includes options to turn captions on and off). It is generally understood that transcripts are unavailable for live video, but when possible (streaming a speech or a reading/performance of pre-written material), transcripts should be provided.

  • MTS can help you set up streaming and live captioning service for live events.

Read more about captions

Read more about transcripts

Check out some sample  captions and transcripts

Captions and transcripts benefit more than just people with disabilities!