Navigating HR Functions in Workday
Finding the right HR tasks and reports in Workday can sometimes be challenging. To help you find what you need (and how to do it!), we've created a training guide for HR functions. If something you're looking for isn't listed, please open a Help Desk ticket (help@brandeis.edu) and ask the ticket to be assigned to the Change Management Team.
| I want to... | I can find how to do it here... |
|---|---|
| Fill an empty position or create a new position and hire into that. | |
| Add a temp from an agency or a vendor to Workday they can have a Brandeis username. | Contract and Manage a Contingent Worker Job Aid |
| Change the funding source for someone's salary | Assign Costing Allocation Job Aid |
| Pay someone with Period Activity Pay (or change or end their PAP) |
Add Period Activity Pay Job Aid Update Period Activity Pay Job Aid End Period Activity Pay Job Aid |
| Hire and/or manage hourly student workers |
Create Job Requisition for Student Employee Job Aid Assign Initial Costing Allocation Job Aid |
| Hire and/or manage students paid by stipend |
Job Aids: |
| Add a Postdoctoral Scholar to Workday | |
| Add/Update/End an Academic Appointment |
Add Academic Appointment Job Aid Update Academic Appointment Job Aid |
| Create an Academic Affiliate or a Courtesy Appointment | |
| Approve time worked for non-exempt staff and student workers | |
| Find my employees' job profiles | Find Employee Job Profiles in Workday Job Aid |
| Update an office location, mailstop or phone extension | Update Office Extensions and Locations |
| End Employment in Workday | Terminate Employee Job Aid |
| I want to... | I can complete this task by going to this screen in Workday... |
| View my employee's length of service at Brandeis | Employee's summary profile page or their job profile page |
| View my employee's emergency contact information | Use the emergency contacts tab on the employee's contact page in their profile |
| View open job requisitions in my organization | Click the Recruiting application in your Global Navigation menu. Open requisitions will be listed there. |
| View an employee's absence balance | Use the report "Time off Balances and Carryover Implications - BRANU" |
| View an employee's absence | Use the Time Off and Calendar in the My Team Absence Application |
| View my team's performance reviews | Use the Team Performance Application |
| View the time my employees have submitted | Use the Team Time Application |