Navigating Period Activity Pay
Period Activity Pay (PAP) is another form of payment Brandeis uses to pay faculty, staff and students for work performed that is not salaried or hourly. PAP pays an individual a specific amount of money over a specific period of time for a designated activity. It can cover short-term work (such as summer courses) or long-term work (such as postdoctoral funding). It is not the same as a one-time payment; one time payments are generally used for bonuses or relocation expenses. PAP is for work performed.
If you are not sure if a student should be paid for work with a PAP or an hourly rate, please contact the Student Employment Office at sfs@brandeis.org.
If you are not sure if a staff member should be paid for work with a PAP, please contact humanresources@brandeis.edu.
If you have questions about faculty compensation and PAP, please contact your Dean's Office.
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You can view historical period activity payments on a user's Workday record. On the compensation tab, you will find a tab for "historical activity pay". If the individual is still receiving period activity payments, there will also be a tab for current activity pay.
Period activity pay is paid on the semi-monthly pay cycle.
Activity dates should always match the start date of the activity (hire date or date the work begins) and payment dates should always match the semi-monthly pay cycle.
If your activity start date is the 10th, the payment start date is the 15th.
If your activity end date is the 17th, the payment end date is the 30th (unless the individual is leaving the university or terminated before the last pay cycle date, in which case their last payment date is the last date worked).
Payroll processes two days before payment dates.
If you are entering a PAP for payment start date on the 15th, the last day you would be able to enter the activity pay and have all the approvals through would be the 9th/10th. In that instance, you would make the payment start date the 30th.
Likewise, if you are entering a PAP for a payment start date on the 30th, the last day you would be able to enter the activity pay and have all the approvals through would the 24th/25th; otherwise, the payment start date would be the 15th of the following month.
You can enter the activity start dates with a date in the past, but not a payment date. The payment start date must always be in the future.
If the PAP has already once, please create a payroll account adjustment to adjust the funding source (you can find instructions for that on the Create Payroll Accounting Adjustment Job Aid).
If the PAP has not run, you can go into the PAP costing allocation field and make the updates right there.
If you are changing the PAP after it has run, but before the next payment, you may go in and make the changes on the costing allocation.