The university will do its best to ensure that changes to our operations caused by the coronavirus will not impact our existing commitments to pay and continue benefits for our employees. At this time, we will honor existing commitments for our benefits-eligible faculty and staff for the foreseeable future. This will include staff paid from grants, in compliance with federal guidance. These policies will be revisited as the situation evolves.
If you are a benefits-eligible staff member who is healthy and able to work, but no alternative work or assignments are available for you to perform, the university will provide emergency paid time off through April 17. Please speak with your manager and contact the Office of Human Resources for guidance.
Benefits-eligible staff who have been directed by a doctor or state or federal agency to self-quarantine or self-isolate because they are sick with COVID-19, or are caring for a qualified dependent who is self-quarantining or self-isolating because they are sick with COVID-19, will receive 10 work days of paid time. This paid time will be provided up front and before the use of any accrued and unused time off. If you feel well enough to work remotely and telework is available to you, you are not prohibited from working remotely.
Yes, but if you are a benefits-eligible staff member, you may have access to the university’s short-term disability programs after a continuous absence of more than 10 days. Similarly, benefits-eligible faculty also have access to paid disability programs. Generally, faculty and staff should immediately contact their supervisor or manager and the Office of Human Resources if they believe that they are sick with COVID-19, so that public health precautions may be taken and appropriate leave plans are applied appropriately to the individual’s situation. Please consult Brandeis University’s COVID-19 Pay and Time-Off Scenarios for additional information.
Those who believe they may have been exposed to COVID-19 should immediately contact their health care provider and follow the provider’s guidelines. Employees who have come in contact with individuals who are known positives, and the individual displays symptoms of COVID-19, should immediately seek medical testing. Those who are advised to self-isolate or self-quarantine should immediately inform their supervisor or manager as well as the Office of Human Resources.
The Centers for Disease Control and Prevention has identified groups of people who are high risk for serious illness from COVID-19. Employees who are at increased risk for complications from COVID-19 due to underlying health conditions are urged to consult their physician about steps they can take to protect their health.
If you have concerns about your current role as a high risk individual, please work with your manager and the Office of Human Resources to determine if a temporary change in job location, hours, assignment or duties are possible, or if other protective measures to reduce your exposure to others or chances of being infected are necessary. You may be required to provide medical documentation to the Office of Human Resources so that the university may better understand your restrictions and how to best help you perform the functions of your role. Contact the Office of Human Resources' employee relations unit if you have specific questions or need guidance in this area.
Brandeis has permission to continue to provide the services needed by our students remaining on campus, per the governor's order allowing essential employees to continue their work:
Educators and staff supporting public and private emergency childcare programs, residential schools for students with disabilities, K-12 schools, colleges and universities for purposes of facilitating distance learning, provision of school meals or performing other essential student support functions, if operating under rules for social distancing.
The university will remain open and will continue to offer many services virtually. However, essential staff will remain on campus to provide services in support of distance learning, the provision of meals for students on campus or other essential student support functions, as well as research animal care and safe operation of critical equipment.
Essential staff: Positions that have been designated as critical because their responsibilities include nondeferrable services that must be performed despite a university emergency and/or administrative closure. Positions may be designated as essential on an academic year, seasonal or situational basis, e.g., in the event of a snow emergency or a public health crisis. Examples of departments with essential staff include facilities services, public safety, certain student services and research animal care. Managers should talk to their essential staff regarding expectations, work assignments and relevant operational contingencies.
Nonessential staff: Positions that are not designated as either essential or back-up to essential positions vital during a university emergency and/or administrative closure. Managers should talk to their staff regarding expectations and proper protocols in the event of an emergency and/or administrative closure.
As we move most employees to work remotely, a limited number of employees will be notified that they must work on site. Some staff may need to take on different responsibilities as we experience service reductions in limited areas of the campus. If you have not been told to report to work on site and do not have a remote work-from-home plan approved by your manager, please contact your manager immediately.
Yes. Managers and staff should work together to identify flexible work arrangements (where applicable) that allow for continuity of department operations. Staff not designated as essential should be teleworking at this time. In limited cases, the department may use rotational schedules for staff.
Teleworking: For eligible staff who are considered nonessential, we encourage the use of a teleworking arrangement allowing staff to work remotely. Please review the teleworking policy, the telecommuting agreement (pdf) and the information technology services working remotely checklist for more information and guidance. It is important that all staff follow required ITS, security and human resources policies and protocols related to teleworking.
Rotational staff schedules: Some departments may require rotational work schedules to meet minimum staffing requirements. This arrangement would provide a mechanism for managers to limit the number of nonessential staff to be on site at any one time. For example, in a department with 10 staff, a manager could decide to rotate weekly/daily coverage with five staff on-site and five staff teleworking.
Care for your own health. Stay at home if you are not feeling well with symptoms for any illness, and be sure to contact your manager. If you begin to feel ill at work, inform your manager or staff and leave as soon as possible.
Faculty or staff in a university collective bargaining unit must follow the requirements in the collective bargaining agreement regarding benefits, time off and workplace flexibility. Please talk with your manager if you have questions or need guidance in any of these areas.
The university values the work and contributions of our student workers. If you have questions or concerns about this group or a specific student worker in your area, please talk to your dean or senior leader.
Viruses don’t discriminate: COVID-19 is not associated with any race, ethnicity or nationality. It is vital that our community work to combat discrimination based on racial bias or appearances, and to correct misinformation. Concerns can be brought to the Office of Equal Opportunity.
Professional Training and Development Opportunities
LinkedIn Learning (formerly Lynda.com) offers users of any skill level with more than 5,000 high-quality educational videos on topics ranging from using different technologies to building business and professional skills. All active Brandeis faculty, staff and students have free, unlimited access to this online repository of instructional videos.
Brandeis Library offers workshops and sessions on citation management; research strategies; data analysis and management; GIS; software for quantitative and qualitative analysis; primary sources; subject-specific resources; media production; 3D printing; soldering; and more. View a list of the workshop topics currently offered.
Brandeis’ employee assistance vendor, New Directions, offers a variety of live and archived webinars on topics such as "Project and Strategic Planning," "Providing Effective Feedback" and Leading With Emotional Intelligence." The webinars can be accessed through the New Directions website (employee code is "Brandeis University").
We understand the importance of attracting talent to the university and having the appropriate number of faculty and staff to support our mission. Included below are important considerations to help support your recruiting needs:
Interviews: We are recommending that candidate interviews now take place using video conference technology.
New-employee orientation: Currently, orientation takes place following a new employee’s first day and is generally limited to six to eight people. At this time, we will offer new-employee orientations virtually.
If you have questions or need assistance with your hiring needs, please contact human resources.