Employee Benefits
Medical, dental and vision benefits are generally effective on the employee's first day of employment. All other benefits are effective on the first day of the month after the first day of employment (e.g., March 1 for an employee starting Feb. 6), unless the first day of employment is on the first day of a month (e.g., Feb. 1 for an employee starting Feb. 1).
Employees who do not enroll within the first month of their initial eligibility must wait for either open enrollment in the fall or a qualifying life event before enrolling.
benefits annual disclosure notice (pdf)
Discounts and Special Rates
Brandeis employees can avail themselves of discounted museum and movie theater passes, T passes and homeowners insurance as well as special rates on products ranging from Apple and Dell computers to Verizon wireless plans.
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Procurement and business services has negotiated special rates on a variety of goods and services with many of our preferred vendors to include discounted pricing that is extended to faculty and staff of Brandeis University. These include:
- Apple
- AT&T Wireless
- Dell
- Enterprise National Car Rental
- GovConnection
- UPS
- Verizon FiOS
- Verizon Wireless
- WB Mason
- Wyndham Hotel Group
Flexible Spending Accounts
Flexible spending accounts enable employees to pay for eligible health (medical, dental and vision) and/or dependent care expenses with pretax dollars, thereby reducing their tax burden.
See overview of flex spending accounts
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Flexible spending accounts allow employees to pay for eligible dependent care expenses up to $5,000 per year with pretax dollars, thus reducing their overall tax burden. Eligible expenses include:
- Before- and after-school programs for children
- Child or adult day care
- Day nursing care, if primarily for dependent adult(s)
- Preschool for children
- Summer day camp for children
See list of eligible dependent care expenses
Flexible spending accounts allow employees to pay for eligible health care expenses up to $2,750 per year with pretax dollars, thus reducing their overall tax burden. Eligible expenses include:
- Health care, including acupuncture, chiropractic treatments, laser eye surgery, orthotics, prescription drugs and many over-the-counter medications
- Dental care, including orthodontia
- Vision care, including contacts, glasses and laser eye surgery
See list of eligible health care expenses
Health Insurance (Dental, Medical, Vision)
Brandeis offers eligible employees a choice of three medical plans, two dental plans and a voluntary vision plan.
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Brandeis offers eligible employees a choice of two Delta Dental plans. Plan descriptions and rates are listed below.
2022 DPPO High
2022 DPPO Low
2023 Dental Rates
Resources
Brandeis offers eligible employees the option of choosing a voluntary vision plan through VSP Vision Care.
Maximize your VSP benefits and save!
Employees can maximize their benefits with an extra $40 to spend on any of these five featured frame brands -Columbia, Longchamp, McAllister, Nike and Pure® now through January 31, 2023.
To take advantage of this offer, employees simply select one of these brands at a VSP network doctor's office and $40 will automatically be applied to their purchase.
And the savings don’t end there! Employees can continue to receive an extra $20 to spend on all other featured frame brands through December 31, 2023. Get the coupon here.
Plan description and rates are listed below.
2023 VSP Plan
Life and Disability Insurance
Brandeis provides group term-life insurance and group long-term total disability insurance to eligible staff and faculty.
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Brandeis University provides group term-life insurance to eligible staff and faculty. The formal plan governs entitlement to benefits, benefit levels and other life-insurance coverage matters.
Effective January 1, 2022
The university provides group long-term total disability insurance to full-time staff (both nonexempt and exempt) and faculty. Follow these links for details:
Retirement Savings Plans
Brandeis University provides a 403(b) defined contribution retirement plan that enables eligible employees to direct contributions to one or more available investment options sponsored by Fidelity Investments, TIAA, or both.
See overview of retirement savings plan benefit
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All regular faculty and exempt staff who are scheduled to work half-time or more for not less than 39 weeks per year are eligible to participate in the basic retirement plan upon completion of one year of service and attainment of 21 years of age.
Faculty and exempt staff who make a contribution of at least 5% of their salary will receive an 8% university contribution. For participants over age 50, the university contribution increases to 10%.
Visit the university's retirement savings portal
All regular nonexempt employees who are scheduled to work half-time or more for not less than 39 weeks per year are eligible to participate in the basic retirement plan upon completion of one year of service and attainment of 21 years of age.
Nonexempt employees who make a contribution of at least 3% of their salary will receive a 6% university contribution. For participants over age 50, the university contribution increases to 8%.
Visit the university's retirement savings portal
Time Off and Leaves of Absence
All regular benefits-eligible staff earn paid vacation, sick and personal days as well as leave time for military service, educational advancement, family and medical emergencies, becoming a parent or losing a family member.
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All regular benefits-eligible staff earn time off on a per-pay-period basis based on time worked or paid leave. Accruals are prorated for part-time employees. Employees may track time taken in Workday.
Regular faculty and staff will be granted leave with pay up to five calendar days in the event of the death of a family member depending upon circumstances and custom.
Learn more about bereavement leave policy
An unpaid leave of up to six months may be granted to employees who wish to pursue educational advancement in an area or field that is work-related. Such leaves are granted only when the employee intends to return to the university following the leave.
learn more about educational leave policy
In accordance with the federal Family and Medical Leave Act of 1993, eligible faculty and staff are eligible for up to 12 weeks of family and medical leave during a 12-month period.
Brandeis University is committed to protecting the employment rights of employees absent on military leave. In accordance with federal and state law, no employee or prospective employee will be subjected to any form of discrimination on the basis of that person's membership in or obligation to perform service for any of the uniformed services of the United States.
learn more about military leave policy
Eligible new parents may take up to eight weeks of unpaid leave for the birth of a child or the adoption of a child under the age of 18, or for a child under the age of 23 if the child is mentally or physically disabled.
Learn more about parental leave act
It is the policy of Brandeis University to allow employees time off for certain family-related purposes in accordance with the Small Necessities Leave Act of 1998. This policy is designed to guarantee eligible employees up to 24 hours of time away for specific purposes not covered under the Family and Medical Leave Act.
learn more about the small necessities leave act
Brandeis employees are covered by the laws of the commonwealth of Massachusetts relating to workers' compensation insurance. The coverage provides a weekly cash benefit and payment for medical expenses relating to an accidental injury while at work for the university. Brandeis has elected to self-insure for workers' compensation.
Learn more about workers' compensation plan
Tuition Remission
Brandeis offers tuition remission — financial help to take undergraduate courses— to many employees and their spouses and children. Employees also are eligible to receive tuition remission for graduate courses.
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Spouses of full-time employees may enroll in Brandeis University undergraduate courses on a space-available basis and receive a 75% tuition remission. Courses may be taken through either the School of Arts and Sciences or the Rabb Summer School program.
learn more about tuition remission for employee's spouse
Dependent children of qualifying staff may receive tuition-remission benefits after being accepted and enrolled in a full-time undergraduate academic program at Brandeis University.
Dependent children of eligible full-time faculty members (excluding full-time faculty in the Rabb School) and senior management may receive tuition-remission benefits when they are accepted and enrolled in a full-time undergraduate academic program at Brandeis University or another higher educational institution.
learn more about tuition remission for dependent children enrolled in full-time undergraduate programs
Work-Life Balance
To help balance work achievements and life activities, Brandeis offers a variety of programs, services and resources to help our employees attain a healthy lifestyle.
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Brandeis supports its employees with young families. Breast-feeding individuals are offered adequate break times and private spaces to express milk for their babies.
The following campus locations are dedicated lactation rooms. Individuals must bring their own breast pumps; all rooms have refrigeration, electrical outlets and microwaves for sterilization. Most have sinks nearby.
Goldfarb Library Room 69-41A
This room is kept locked. To access the room a key can be checked out at the library’s information desk with your Brandeis ID. For reservations, please check the specific Google calendar for the space and book an available time or contact library-lactation@brandeis.edu. You may need to ask for directions after obtaining the key as the room is a little tricky to find. The room can accommodate two individuals at one time. The key should be returned to the information desk after use. The room is equipped with a refrigerator and microwave (for sterilization) with a sink nearby.
Leo Gerstenzang Library of Science Room 128
This room is kept locked. To access the room, contact graduateaffairs@brandeis.edu. The room is located in the science complex through the Student Lounge area and through room 127 accessible with your ID card. Walk through the quiet study area and you will see room 128 on your right. This room can accommodate three people at one time. Kitchen area is next door with access to a refrigerator, microwave (for sterilization) and sink.
Rabb Graduate Center Room 118
This room is kept locked. To access the room a key can be checked out with reservations by contacting pannella@brandeis.edu in the English department. The room is equipped with a refrigerator, a microwave (for sterilization) and numerous electrical outlets with a sink nearby.
Employees may use the facilities at Gosman Sports and Convocation Center with presentation of a Brandeis ID card. (Passes may be purchased for spouse and dependent children.) In addition, the Brandeis University Staff Advisory Committee sponsors a number of social and recreational activities throughout the year, including an arts club, knitting club, book discussion group and pick-up basketball games.
Work-Life Support
Amidst the many challenges that this year has brought, staff and faculty may be confronted by unexpected illness or loss, intense uncertainty or loneliness, or challenged by newfound tensions around personal and professional priorities. Recognizing the need for spiritual support among staff and faculty, the Center for Spiritual Life and Hillel are offering caring, pastoral-skilled, experienced listening, spiritual guidance and pastoral care.
Sign up for a 1-1 conversation
Religious services
Religious services are held throughout the year at the Berlin (Jewish), Bethlehem (Catholic) and Harlan (Protestant) chapels as well as the Dharmic prayer and meditation space and Muslim prayer space on campus. Schedules and more information are available at the Center for Spiritual Life website.
Dependent Care Resource and Referral Pilot Program
Provides back-up child care and adult and elder care for dependents of benefits-eligible faculty and staff as well as full-time PhD students. See details about the program.
On-Site Child Care
Quality, dependable child care arrangements are a major consideration when you’re a parent.
The Gersh and Sarah Lemberg Children's Center, located directly across from campus, offers employees full- and part-time care for children 6 weeks to 6 years. Along with parents and Brandeis students, professional child care providers operate this nonprofit, accredited, licensed day care center, with payment based on income.
The center is open Monday through Friday from 8 a.m. to 5:45 p.m. You can reach them at 781-736-2200.
Resources
It is important to us at Brandeis that staff and faculty are well-supported in all they do — on and off campus, and in every stage of their lives. With the help of New Directions, the university offers employees new-parent coaching, child care referrals, short-term counseling and help with family, financial or substance-abuse issues.
These employee assistance services are free, confidential and available 24 hours a day, every day. Login to the New Directions website (company code: Brandeis University) or call 800-828-6025
In response to the shuttle accident on November 19th:
We are deeply saddened by the tragic accident involving the Brandeis shuttle this weekend. Our thoughts, prayers and condolences go out to all those impacted.
We recognize that these events can set off a wide range of emotional reactions including deep and sometimes unexpected feelings.
To provide emotional support, the University is offering in-person grief counseling for faculty and staff. Donna Stetson, a counselor from New Horizons (EAP), will be available in the HR conference room (Bernstein-Marcus, 2nd floor, MS 118) today November 21 from 1:00 pm - 3:00 pm.
Group meeting from 1:00 pm - 2:00 pm, in-person or virtually via Zoom
Iindividual counseling sessions from 2:00 pm - 3:00pm
Faculty and staff may also contact New Horizons directly for support, including 24/7 support from licensed counselors. To contact New Horizons confidential consultation, please visit:
New Horizons: EAP Log in (password: Brandeis University) or 800-828-6025
Financial Well-Being Webinars
Fidelity continues to offer very informative live and on demand webinars. Watch and participate in practical web workshops, where you’ll learn strategies and tips to help manage your financial future with confidence.
Financial Planning Webcasts
Faculty and staff enrolled in a Tufts health plan through the university are eligible for a reimbursement of up to $150 for themselves and one covered dependent 18 or older, for a maximum family benefit of $300 per year. See your Tufts benefits statement for details.
Brandeis University has partnered with KnovaSolutions a confidential and voluntary health service provided by an independent team of nurse clinicians, pharmacists, diabetic educators, and medical research librarians.
Your KnovaSolutions team dedicates the time and has the expertise to answer questions about:
- Health care and treatment options
- Medical care decisions
- Medication
- Work-life balance
Your nurse is available by telephone, email and mobile app and can answer both major and minor health questions.
If you have questions about how to live a healthier lifestyle, you can call 1.800.355.0885 or email contactknovasolutions@workpartners.com, and your team can provide advice and suggest resources to help. Visit the KnovaSolutions website to learn more.
Well-Being Webinar Series
The free webinar series has been expanded to offer several programs each week, including regular sessions of guided mindfulness, Zumba, yoga and rotating health and wellness topic. For a list of topics and registration information, please visit the Tufts Health Plan Living Well at home page.
Healthy You!
Tufts Health Plan and Brandeis University are pleased to offer the updated Healthy You program to support your wellbeing! Start earning points for participating in a variety of informative, fun, and interactive online activities. The Healthy You digital engagement platform is easily accessible from most devices so you can participate and stay on top of your goals wherever you are. For additional information and to sign up visit the Healthy You page.
Other Benefits
The list of benefits keeps going: ATMs, a credit union, parking and more!
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ATMs are located in the Shapiro Campus Center lounge (Citizens Bank) and in the basement of the Usdan Student Center, outside the university print shop (Santander Bank).
Metro Credit Union allows employees to save, borrow, obtain a VISA card or use a variety of other available banking services. Transactions are processed through payroll deductions. Employees interested in opening an account with Metro Credit Union can go directly to the Metro Credit Union Website.
Brandeis offer its community a world-class dining program, featuring great menu variety, the highest quality products and service, in a relaxed setting.
Employees may have their paychecks deposited directly into up to three different checking and/or savings accounts. Enroll online through Workday (login req.) or contact the payroll office.
Free parking is available to all employees who operate or park a motor vehicle (automobile, truck, motorcycle, motor scooter or motor bike) on university property. Vehicles must display a valid permit, which are available from the Department of Public Safety.