New-Faculty Checklist
- Complete Workday* Onboarding Tasks (I-9, direct deposit, update personal information, etc.) upon receiving an email prompt from Workday.
- The I-9 Employment Eligibility Verification form (pdf) must be completed by your first day of employment. Please note: Section 1 of the I-9 Employment Eligibility Verification form (pdf) must be completed in Workday. Section 2 can be accomplished in two ways:
- In-Person Method: Please contact us at humanresources@brandeis.edu or 781-736-4474 to set up an appointment; or
- Remote Method: If you will not be on campus on or before your first day of employment, you must use the remote method. Remote I-9 Instructions outline the process for you, which involves sending us the notarized original documents and copies of the Acceptable Documents.
- The I-9 Employment Eligibility Verification form (pdf) must be completed by your first day of employment. Please note: Section 1 of the I-9 Employment Eligibility Verification form (pdf) must be completed in Workday. Section 2 can be accomplished in two ways:
- Set up a Brandeis email account.
- Please note COVID-19 Vaccination Policy, effective June 1, 2023:
- The health and safety of the Brandeis community is important. While not required, we strongly recommend that employees are fully vaccinated.
- Obtain Brandeis ID Card.
- Obtain Brandeis Parking Permit.
- If your position is benefits-eligible:
- Enroll in health insurance within 31 days of your first day of employment.
- Arrange to waive the waiting period for Brandeis’s retirement benefits match if you worked at a 501c3 or college/university in the past. For consideration of the waiver, please have your prior college or university complete this form and fax it Human Resources as noted in this form: Service credit at other college or university hire instructions (pdf).
- Contact the Office of Human Resources Benefits Team for details on health insurance and Brandeis's retirement match.
- If your position is not benefits-eligible, the following information about health insurance may be helpful:
- Learn to use the Learning and Teaching Technology Environment (LATTE), the university learning management system, a Moodle-based learning platform that enables Brandeis faculty members and students to engage in on-line education. Review the Learn LATTE course found on your LATTE dashboard, join a LATTE workshop, explore the LATTE Shell Guide, or contact the Library for support.
- Learn to use Workday for its classroom teaching functions (e.g., admitting students to a class, managing enrollment limits, etc.).
- Submit Course Reserve requests to the Library for books and films you’ve assigned to your class.
- Visit Office of the University Registrar to learn more about the Academic Calendar and the University Bulletin.
- Visit your School’s webpage to learn about policies and procedures, governance, and available support:
- School of Arts and Sciences Resources for Faculty
- The Heller School for Social Policy and Management
- Brandeis International Business School
- Visit the Center for Teaching and Learning webpage to learn about support for teaching.
- Visit Library Services to learn about support from the Library.
- Obtain your unique (or connect your existing) ORCiD ID at ORCiD at Brandeis University.
- Update your page on the Faculty and Researcher Directory on the ScholarWorks platform.
- Consult the academic administrator for your school/department/program/center to discuss the following:
- Campus phone number
- New-course approval information
- Office and computer equipment
- Department-specific matters
- Familiarize yourself with these important campus resources:
- Office of Equal Opportunity
- Prevention, Advocacy & Resource Center
- Dean of Students Office
- Office of Diversity, Equity & Inclusion
- University Ombuds
- Faculty/staff Mental Health Support and more Support at Brandeis
- Care Team and the I Care Form for students in distress
- Emergency Preparedness
* Workday is the University system of record for Human Resources, Finance and Payroll-related activities. It is also the system to manage self-service functions, including updating personal information and viewing payslips. Job Aids are available to guide you through completing various tasks in Workday.