University Events

Heating and Lighting of Reserved Rooms for Meetings, Conferences, and Events

Brandeis' heating and cooling system is automatically connected to the university’s room reservation system (25Live). When spaces are reserved for events, those rooms are automatically heated or cooled prior to the event to prepare for the event and are subsequently controlled for the duration of the event as reserved in 25Live.

All individuals with access to 25Live for room reservations may not reserve space for periods when the space will not be in use. For example, spaces may not be reserved “just in case.” Doing so causes the HVAC system to heat or cool the space accordingly, and the resulting energy loss is significant. This policy applies to summer program activities, along with others.

University Events staff will set lighting at minimal levels, preferably off, after room setup and before the start of an event. Individuals and groups that reserve spaces are expected to turn lights on fully when they begin to occupy the space. Full lighting may not be left on in unoccupied spaces after room setup, unless absolutely necessary.