University Events

Attend an Event Support Meeting. They are held at 3 p.m. Tuesdays in Shapiro Campus Center 315.

Accessibility: If you are using assistive technology and encounter problems with the sign-up link above, please contact the Department of Student Activities to assist you with the sign-up process.

To book space on campus, your student group, club or organization must be recognized by the university. For a list of all approved student groups, please visit the club listings on Campus Groups.

Student groups should fill out a Student Event Request Form. Space is limited and is booked on a first-come, first-served basis.

Members of the Brandeis community are not charged for the space, but there are costs associated with each event, such as audio-visual equipment, custodial services, catering, etc.

Please consult the Student Event Planning Timeline.

It is difficult to figure exact costs before meeting with an event specialist. Resource costs are subject to change. Please arrange a meeting as far ahead of your event as possible.

Representatives from University Events, Student Activities and Public Safety are available to answer your questions and assist with your event details.

Absolutely no fireworks and pyrotechnics. Smoke machines or bubble machines are also a "no" since they could set off the alarm or cause trip/fall hazards. According to the fire code, you can not attach anything to light fixtures, fire alarm sensors, fire strobe lamps, sprinkler heads or overhead pipe runs. No penetration (nails/screws/tacks) to surfaces including ceiling and walls.

Any adhesives to walls/ceilings would need to be fully removed. If any paint/plaster is damaged when items are removed, the renting group will be charged to fix it. Ceiling tiles cannot be removed. The ceiling tile suspension system should not be bent or destroyed. If anything is hung from it causes it to bend/break/destroy, the renting group must pay for the replacement of the complete room suspension ceiling.

Doors, windows or any form of egress cannot be blocked.