Frequently Asked Questions
In order to book space on campus, your student group, club or organization must be recognized by the university. For a list of all approved student groups, please visit the club listings on CampusGroups
Student groups should fill out a student group request form online or in the University Events Operations office in Kutz 9, adjacent to the Campus Card office. Space is limited and is booked on a first-come, first-served basis.
Members of the Brandeis community are not charged for the space, but there are costs associated with each event, such as audio-visual equipment, custodial services, catering, etc.
It is difficult to figure exact costs before meeting with an event specialist. Please arrange a meeting as far ahead of your event as possible.
Attend an Event Support Meeting. They are held Tuesdays at 3 p.m. in Shapiro Campus Center 315.
Representatives from University Events, Student Activities and Public Safety are available to answer your questions and assist with your event details.
Absolutely no fireworks and pyrotechnics. Smoke machines or bubble machines are also a no since they could set off the alarm or cause trip/fall hazards. By fire code, you can not attach anything to light fixtures, fire alarm sensors, fire strobe lamps, sprinkler heads or overhead pipe runs. No penetration (nails/screws/tacks) to surfaces including ceiling and walls.
Any adhesives to walls/ceilings would need to be fully removed. If any paint/plaster is damaged when they remove their items, they should be charged to fix it. Ceiling tiles can not be removed. The ceiling tile suspension system should not be bent or destroyed. If anything is hung from it and it bends/breaks/destroys it, they must pay for the replacement of the complete room suspension ceiling.
Doors, windows or any form of egress can not be blocked.