Job Aids

Workday@Brandeis resources and materials are available to help you with using Workday, the new university system for employee self-service, for tasks such as updating personal information, entering time worked, requesting time off, viewing your payslip and more.

Please refer to the job aids below for detailed instructions including screenshots for how-to information about using Workday.

Getting Started

Tools and Navigation

Managing Email Notifications

Setting up Workday Mobile

Employee Self-Service

Updating Personal Information

Manage Direct Deposit (Payment Elections) and Tax Withholdings

Entering Time Worked for Non-Exempt, Hourly Employees

Entering Time Worked for Student Employees

Submitting Absence Request (Time Off, Leave of Absence)

Open Enrollment 2020
[See the Human Resources website for detailed information about annual Open Enrollment]

Manager Self-Service

Approving Time Worked (Timesheet)

Approving Absence Request (Time Off, Leave of Absence)

Delegate Time or Absence Approval

Recruiting & Hiring

Create and Post Job Requisition (Staff)

Hire Staff

Contract Contingent Worker

Staff Job Changes

Assign Costing Allocation

Compensation Changes


Period Activity Pay

Student Employment

Create Job Requisition for Student Employee

Hiring Student Employee

Other Employment

Hire Graduate Student

Hire Postdoc

Add Courtesy Appointment


PeopleSoft to Workday Account Mapping
(select FY20 Chart of Account Mapping for Workday)

Create Journal Entry

Create Supplier Invoice Accounting Adjustment

Create Payroll Accounting Adjustment

Check and Cash Deposits