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Online Digital Asset Portal

PhotoShelter is a digital asset management (DAM) tool used to manage the university's online library of photographs. Members of the Brandeis community can browse and search for photos, create collections of selected photos and download files for use.

Accessing the Portal

Note: This link opens in a new window.

Go to PhotoShelter

Click Login on the top right of the screen.

Home screen of online digital asset portal

Click the button for Internal Login.
Enter your Brandeis UNet ID and passphrase.
Once logged in, you will see the media files you have access to.

Viewing Photos from a Gallery

Select a Collection (folder icon) to view the galleries of photos contained within it.
Select a Gallery (grid icon) to view the photos contained within it.
Select a specific photo to view only that file.
From here you can star the photo to save it to a Workspace, download it directly to your computer or share it with someone.

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How to Download a Photo to Your Computer

You can download a single file or multiple photos from a gallery.

Single File

When viewing any image, click the download icon (arrow pointing down) at the bottom lower right side of the screen.
A Download image window will appear. From the dropdown, select the size you wish to download. Note: In most cases, you will want to download the Original file, and resize to the dimensions you need in a photo editing software, like Photoshop.
Click Download. Your photo download should begin immediately. Navigate to the file on your computer (most often, a downloads folder or your desktop).

Multiple Files in Same Gallery

When viewing a Gallery of multiple images, click the download icon (arrow pointing down) at the bottom lower right side of the screen.
A Select files to download window will appear. Use your mouse to click on the images you wish to download or click Select all. Then, click Continue.
A Download image window will appear. From the dropdown, select the size you wish to download. Note: In most cases, you will want to download the Original file, and resize to the dimensions you need in a photo editing software, like Photoshop.
Click Download. Your photo download should begin immediately as a .zip file. Navigate to the .zip file on your computer (most often, a downloads folder or your desktop). You will need to unzip the files to access the individual images.

How to Use Workspaces

A Workspace is a personal collection of photos that you can save in order to collaborate with others. You can create your own Workspace or access a Workspace shared with you by someone else.

Create a New Workspace

Select Workspaces from the top navigation.
Select the New Workspace button.
In the window that appears, add a name and description for your Workspace and click Create.

Access a Shared Workspace

Select Workspaces from the top navigation.
Expand the Shared With Me tab on the left side of your screen.
Select a shared workspace from the available options.

Add Images to a Workspace

You can add images to a Workspace from Invited Galleries and the Portal Search results page.

Adding Images to a Workspace from Invited Galleries

Select Galleries from the top navigation.
Select Invited Galleries (folder icon) and then open the Gallery (grid icon) to view the photos contained within it.
Click on the Select icon in the Portal footer and select the images that you would like to add to your Workspace.
Select Add to Workspace and choose the Workspace that you would like to add your images too. Click Add.

Adding Images to a Workspace from Portal Search

Select Galleries from the top navigation.
Enter your search term in the search bar on the top right of the screen. This will take you to the Portal Search results page.
On the Portal Search results page, click on the Select icon on the right side of the footer and select all of the images that you would like to add to your Workspace.
Select Add to Workspace and choose the Workspace that you would like to add your images to. Click Add.

Collaborating in a Workspace

Workspaces allow you to approve images, leave comments, and collect feedback on images.

Approving Images

In the Workspace view, hover your cursor over an image thumbnail and select the thumbs-up icon to approve an image.

Commenting on Images

To add a comment to an image, in the Workspace view, select an image and then select the Comments tab on the right side of the page.

Invite Other Users to Access Your Workspace

Select the Workspace that you would like to share and click on the plus icon in the top right corner of the page. Add the users that you would like to invite and the type of access that you want them to have. Select Update.

Searching for Photos

While logged into PhotoShelter, use the search function to find specific photos.

Tips

Start with one keyword. For example, if you would like a photo of campus, use "campus" or a building name. You can also search descriptive terms such as "flowers" or "sunset."
You can refine your search terms to search again. Perhaps you don't just want to see every photo of campus, but rather photos of campus in winter. Search again with "campus winter."
Once you see a photo that interests you, select it. From here, you can add the photo to a Workspace, download it directly to your computer or share it with someone.
On the right side of the screen, any keyword associated with the image will be surrounded by a box. Click any of the keywords to start a new search with that keyword.

FAQs