Online Digital Asset Portal
PhotoShelter is a digital asset management (DAM) tool used to manage the university's online library of photographs. Members of the Brandeis community can browse and search for photos, create collections of selected photos and download files for use.
Accessing the Portal
Note: This link opens in a new window.
Go to PhotoShelter
- Click Login on the top right of the screen.
- Click the button for Internal Login.
- Enter your Brandeis UNet ID and passphrase.
- Once logged in, you will see the media files you have access to.
Viewing Photos from a Gallery
- Select a Collection (folder icon) to view the galleries of photos contained within it.
- Select a Gallery (grid icon) to view the photos contained within it.
- Select a specific photo to view only that file.
- From here you can star the photo to save it to a Lightbox, download it directly to your computer or share it with someone.
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A Lightbox is a personal collection of photos you can save in order to collaborate with others. You can star photos from within PhotoShelter to save and/or share with others.
- When viewing any image, click star icon at the bottom lower right side of the screen.
- A Select Lightbox window will appear. From the dropdown, select Create a new Lightbox.
- Enter a Lightbox name. Tip: Be descriptive so it's easy to sort through more than one Lightbox later.
- Click Add to New Lightbox.
- When the Success box appears, click either Go to Lightbox or OK.
My Lightboxes
- Select Lightboxes from the top navigation.
- Lightboxes you have created appear under My Lightboxes. Click on a Lightbox Name to view it.
- Hover over the stars on a photo to give it a rating. Note: This rating only appears in your Lightbox. It does not get added to the file in the main Library.
- Click on a photo thumbnail to view it at a larger size. You can add a comment and adjust the rating from this view.
- To share the photo, click Email to a friend on the right side of the photo. An email window will appear where you can compose and send your message.
More on Using Lightboxes
You can download a single file or multiple photos from a gallery.
Single File
- When viewing any image, click the download icon (arrow pointing down) at the bottom lower right side of the screen.
- A Download image window will appear. From the dropdown, select the size you wish to download. Note: In most cases, you will want to download the Original file, and resize to the dimensions you need in a photo editing software, like Photoshop.
- Click Download. Your photo download should begin immediately. Navigate to the file on your computer (most often, a downloads folder or your desktop).
Multiple Files in Same Gallery
- When viewing a Gallery of multiple images, click the download icon (arrow pointing down) at the bottom lower right side of the screen.
- A Select files to download window will appear. Use your mouse to click on the images you wish to download or click Select all. Then, click Continue.
- A Download image window will appear. From the dropdown, select the size you wish to download. Note: In most cases, you will want to download the Original file, and resize to the dimensions you need in a photo editing software, like Photoshop.
- Click Download. Your photo download should begin immediately as a .zip file. Navigate to the .zip file on your computer (most often, a downloads folder or your desktop). You will need to unzip the files to access the individual images.
More on Downloading Files
You can share a single image, Gallery or Collection.
- While on any of these three screens, click the share icon (three circles connected by lines) at the bottom lower right side of the screen.
- Enter the email address for the person with whom you'd like to share the photos.
- Click the send email icon in the same field as the email address.
- A new window will appear in your default email program with a sample message.
- Adjust the text or click Send.
Searching for Photos
While logged into PhotoShelter, use the search function to find specific photos.
Tips
- Start with one keyword. For example, if you would like a photo of campus, use "campus" or a building name. You can also search descriptive terms such as "flowers" or "sunset."
- You can refine your search terms to search again. Perhaps you don't just want to see every photo of campus, but rather photos of campus in winter. Search again with "campus winter."
- Once you see a photo that interests you, select it. From here, you can star the photo to save it to a Lightbox, download it directly to your computer or share it with someone.
- On the right side of the screen, any keyword associated with the image will be surrounded by a box. Click any of the keywords to start a new search with that keyword.
More on Searching for Photos
FAQs
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No. Please login using your Brandeis UNet ID and passphrase. This allows you to see all the photos you have access to.
- First, make sure you are logged in to PhotoShelter. If you are not logged in, you will not see as many results.
- Adjust your search terms and/or the filters in the left pane of the search results screen. Sometimes if you are too specific, potential matches could be excluded.
- Try using advanced search operators:
- Use "&" to find files that contain both words: image & photo
- Use "|" to find files that contain either word: image | photo
- Use "-" to find files that contain "image" but not "photo": image -photo
- Use "(" and ")" to group parts of the search: (photo | photograph) image
- Use quotes to match a phrase: "the best photo"
- All of these may be combined: "the best photo" & (portrait | travel) photographer
More on Searching for Photos
Fill out this form to request access to additional photos. Please be as specific as possible.
The Office of Digital Communications will review your request. If photos are available to share with you, they will appear under "Invited Galleries" the next time you log in.
