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Personal Information

To access all personal information:

  1. Access Workday.
  2. Enter your Brandeis username and password.

Employee Self ID

  1. Under "Personal Information," click "Employee Self ID" to review your disability status and veteran's status.
  2. If any changes are necessary, select the appropriate radio button.
  3. Click the "Submit" button at the bottom of the page to save if changes have been made.
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Review Personal Information

  1. Under "Personal Information," use the "View" section to review your name, addresses (home and mailing), phone numbers, emergency contacts and ethnic groups and make changes where appropriate.  More specific instructions for each section are available below.
  2. You cannot edit gender or date of birth. For assistance with these changes please email hris@brandeis.edu

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Name Changes

Name changes are reviewed, approved and finalized by the payroll office. The name must match the name on record with the Social Security Administration. To submit a request:

  1. Sign on to Workday with your Brandeis username and password.
  2. Under "Applications", select "Personal Information".
  3. Select "Legal Name" or "Preferred Name".
  4. Enter your new name in the appropriate fields. At a minimum, you must provide your first and last name.
  5. Click the "Submit" button.

NOTE: The name change will appear online and on your paycheck once your request has been reviewed and approved. You will also receive an e-mail regarding the status of your request.  If you have another name that you prefer or use professionally, please send an email to hris@brandeis.edu to request that change.

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Home and Mailing Address

"Home address" is where you live. "Mailing address" is where official university mailings, including W-2 forms, are sent. In most cases, these are the same. Campus e-mail addresses, which are used for university communications, may not be changed.

Note: When entering a U.S. address, you must fill in the following fields, at a minimum:

  • Address 1
  • City
  • State
  • Postal Code

To update a home or mailing address:

  1. Click the "Contact Information" button on the "Personal Information" page.
  2. Click "Edit" button.
  3. Enter updates in the appropriate fields.
  4. The changes take effect immediately, unless otherwise requested.  To select a different date, click "On This Date" and enter the appropriate information. The new address will not display online until the date of the effective change. 
  5. Click the "Submit" button.
  6. You will receive an e-mail confirming the change.
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Phone Numbers

You may add or update your home and cell-phone numbers. Only one of each type is allowed. Your campus number is display only.

  1. Click the "Phone Numbers" button on the "Contact Information" page.
  2. To add a number, click the "Edit" button.
  3. Scroll down to the phone section and click the "Add" button. 
  4. Indicate the type of number (cell or home) you are providing by selecting the appropriate option in the drop-down menu.
  5. Enter the phone number, including area code, in the "Phone Number" field. 
  6. To change an existing number, override with the new number.
  7. Click the "Submit" button.
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Emergency Contacts

Please provide the name of at least one person to contact in the event of an emergency. If you provide more than one contact, indicate your primary contact.

To add emergency contact information:

  1. Click the "Emergency Contacts" button on the "Personal Information" page.
  2. Click the "Edit" button.
  3. Select "Add" under "Alternate Emergency Contacts" section.
  4. Enter Country.
  5. Provide the contact's first and last name, relationship, address and phone number.
  6. Click the "Submit" button.

To change emergency contact information:

  1. Click the "Emergency Contacts" button on the "Personal Information" page.
  2. Click the "Edit" button.
  3. Update the information.
  4. Click the "Submit" button.

To change your primary emergency contact:

By default, the first emergency contact that you enter into the system is your primary emergency contact. To indicate another contact as your primary emergency contact:

  1. Click the "Emergency Contacts" link.
  2. Click the box next to your new primary contact and uncheck the box next to your old primary contact.
  3. Click the "Submit" button.

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Ethnic Groups

Providing your ethnicity allows the university to fulfill the governmental recordkeeping and reporting requirements for the administration of civil rights laws and regulations. Submission of this information is voluntary.

To add or update ethnicity information:

  1. Click the "Personal Information" button on the "Personal Information" page.
  2. Scroll down to the "Race/Ethnicity" section.
  3. Answer the questions by selecting the appropriate radio button or checkbox.
  4. Click the "Submit" button.

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Email Addresses

You may add or update your home, dorm and other email addresses. Only one of each type is allowed. Your campus email is display only.

  1. Sign on to Workday with your Brandeis username and password.
  2. Under "Applications", select "Personal Information".
  3. Select "Contact Information" under the "Change" section. 
  4. Click the "Edit" button.
  5. To add an address, click the "Add" button. 
  6. Enter the address in the "Address" field. 
  7. To change an existing address, override the text in the "Email Address field with the new value.
  8. Select a preferred email address.
  9. Click the "Submit" button.
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