Interlibrary Loan Overview

Interlibrary Loan (ILL) offers free access to materials needed for coursework and scholarly research which are not currently available in the Brandeis Library.   

Interlibrary Loan Login    WorldCaT (Search Beyond Brandeis)     Document Delivery

Getting Started

The first time you use Interlibrary Loan you must complete the account registration form. To register for your account click on the button below. You will be prompted to sign in with your UNet login and password. 

Register for an Interlibrary Loan account

 Please read the important copyright information before you start.

Copyright

By registering to use interlibrary loan services and submitting requests for materials, users accept responsibility for complying with United States Copyright Law.

Warning Concerning Copyright Restrictions

The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted materials.

Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of those specified conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research." If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use," that user may be liable for copyright infringement.

This institution reserves the right to refuse to accept a copying order if, in its judgement, fulfillment of the order would involve violation of copyright law.

Frequently Asked Questions

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What can I borrow through InterLibrary Loan?

The Interlibrary Loan and Document Delivery services are intended to serve Brandeis related research, scholarship and coursework. You can request materials in any format, including books, DVDs, CDs, recordings, scores, journal articles, books chapters, dissertations, and microforms. 

What can be requested:

  • Items not available in the Brandeis collections.

  • Items owned by Brandeis but checked out or missing

  • Items on Course Reserve.  Reserve materials, excluding textbooks, may only be requested by students writing Senior Honors Theses, graduate students, and faculty.

Please let ILL staff know in the NOTES field of the ILL request form if you are requesting an item that is checked out, missing, or on Reserve.

What cannot be requested:

  • Items that Brandeis owns and are available

  • Print books, if Brandeis owns an e-book version

  • Textbooks (other libraries need these for their own students)

  • Books or media, if we have a copy on reserve

  • Recreational materials

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How do I request books, media, and other materials not available in Brandeis Library?

There are two ways to request materials from other libraries. 

WorldCat

WorldCat is a comprehensive database of materials held by libraries worldwide. You can search WorldCat to locate materials in other institutions collections.  

To request materials through WorldCat, simply search for the title using the search box at the top of the page. Once you have located your item click on the title to open the record. To request this item, click Request Item through Interlibrary Loan button. This will bring you to filled out request form. Double check the information is correct and add any notes if needed. When complete, click Submit.  

ILLiad

You can also manually submit a request through your Interlibrary Loan Account in ILLiad. To submit a request through ILLiad, select the Book/Film/CD/Microform Request option in the left navigation menu under New Request. To ensure your request is process quickly, please provide as much information as possible in this form.  

You will receive an email when your item has arrived and you can collect it from the Information and Borrowing Desk on the first level of the Goldfarb Library.  

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How do I request articles and book chapters?

There are two ways to request articles and book chapters through ILL.

OneSearch or Library Databases

The easiest way to request an article or book chapter is through OneSearch or in a library database. To request materials, first search OneSearch or a library database for the item you are seeking and locate the citation. If in a library database, click the Get It button. If in OneSearch, click on the title to open the record. If Brandeis Library does not have the item, click Request via Interlibrary Loan. This will bring you to filled out request form. Double check the information is correct and add any notes if needed. When complete, click Submit.

ILLiad

You can also manually submit a request through your Interlibrary Loan Account in ILLiad. To submit a request through ILLiad, select the Article Request or Book Chapter Request option in the left navigation menu under New Request. To ensure your request is process quickly, please provide as much information as possible in this form.

Articles and book chapters are delivered electronically. You will receive an email when your item is ready. Follow the link in the email to download the item. Please note, items expire 30 days after arrival and are removed from your ILLiad account.

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How long does an ILL request take?

It typically takes between 3-15 days to get books and 1-5 days for articles and books chapters. Rare and old materials be more difficult to get and can take longer. Incomplete request forms can also delay requests.  

If you need help locating and identifying rare, old, foreign, or unusual materials, including microfilm, please don’t hesitate to contact the ILL staff at ILL@brandeis.edu. It is very helpful to discuss complex requests with ILL staff and makes it easier for us to order the correct items.

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What are the borrowing policies and overdue fines for ILL materials?

Borrowers are responsible returning ILL materials on time and in good condition.  

Overdue Items

  • ILL materials accrue fines at a rate of $0.25 a day.

  • Interlibrary loan material not returned 60 days of the due date will be declared lost.  The user’s ILL account will be blocked and they will not be able to request materials until the overdue item is returned.

It is very important to return borrowed materials on time. Failure to return materials on time damages Brandeis’ relationship with other libraries and compromises Brandeis ability to borrow materials from them in the future. Lending libraries can, and do, block us from borrowing any more items if we have very overdue books. This adversely affects all Brandeis students, faculty and researchers.

Lost ILL Items

If an item borrowed through Interlibrary Loan is lost, the borrower is responsible for the replacement cost of the material as determined by the lending library. Replacement costs are typically $100 per book, but that amount can differ depending on the library and the item. Many libraries will not accept replacement copies so please contact ILL staff at ILL@brandeis.edu before purchasing a replacement.

Recalled Items  

Sometimes lending libraries will cut short the lending period. These books must be returned immediately. We will send you an email message telling you that the book has been recalled and that the due date has changed.

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What does it mean if an item is Library Use Only?

Sometimes lending libraries send special materials to us on condition that they are used only in the library. These materials are marked Library Use Only, they must not be taken out of the library. Sometimes we also see books where photocopying is not allowed, or only selected pages may be copied. It is important to respect special conditions as set by the lending library.

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How do I renew ILL items?

INTERLIBRARY LOAN RENEWAL REQUEST

Not all Interlibrary Loan items are renewable. The lending library decides the loan period and renewal polices for items they lend. If an item is not renewable, it is usually indicated on the paper band on the front of the item. 

To request a renewals, click the button above or login to your Interlibrary Loan Account in ILLiad and select View and the Renew Checked Out Items option in the left navigation menu under View. Choose the item you wish to renew by clicking on the transaction number. This will open the detailed record for that item. Click on the Renew Request link at the top of the page. This link does not appear when renewals are not possible.

Renewals are not immediate. A renewal request is sent to the lending library and it is approved at their discretion. The request process can sometimes take several days. Please allow yourself adequate time by requesting a renewals in advance of the due date. If a renewal is approved, you we receive an email with the updated due date. If a renewal is not approved, you will receive an email asking you to return the item. If you need this item longer, please submit another ILL request and we will do our best to get you another copy.  

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How do I monitor my requests and loans?

Requests

You can see the status of your requests through your Interlibrary Loan Account in ILLiad. To view your requests click on the Outstanding Requests option in the left navigation menu under View. Once an item arrives, physically or digitally, you will receive an email notice.  

Loans

To view your outstanding ILL loans, login to MyAccount through OneSearch and select Loans.