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Tuition Remission

Brandeis offers tuition remission — financial help to take undergraduate and graduate courses — to many employees and their spouses and children.

Tuition Remission applications can be found in the Office of Human Resources, or online.

For more information, please contact Brandeis Benefits Specialist Nadynne Stamps, 781-736-4467, stamps@brandeis.edu.

The policies are summarized below:

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Employee

Eligible employees may enroll in any Brandeis University courses and receive up to 100-percent tuition remission —on a seats-available basis — following three months of consecutive employment. Applications are due by the last day of the class add/drop period, with appropriate approval signatures. Employees must officially register for class(es).

  • Full-time staff members (35 hours per week for 52 weeks per year) are eligible to receive 100% tuition remission for one Brandeis University course per semester.
  • Full-time staff members who work the academic year (35 hours per week, at least 39 weeks per year) are eligible to receive 100% tuition remission for up to two Brandeis University courses per calendar year (one per semester).
  • Benefit-eligible part-time staff members are eligible to receive pro-rated tuition remission for one course per semester. For example, an employee who is considered at .60 FTE would receive a 60% reduction in the cost of the course.

If an employee takes a course during his or her regular work hours, the employee must make arrangements with his or her supervisor/department head to make up the missed time.

Taxation of Graduate Level Tuition Benefits

The educational course must be job related, and either maintain or improve job skills, or be expressly required by the employer or by law. Examples of qualifying (excludable) courses include work toward an advanced degree necessary to retain the job or pay level. IRC §132(d); Reg. §1.162-5(a)(1)

To be excludable, the educational course must not:

  • Be needed to meet the minimum educational requirements of the current job.
  • Qualify the employee for a new trade or business.

Any tuition remission received for graduate-level courses that are NOT job related are subject to state, federal and FICA taxation once the total amount of benefits exceeds $5,250 in a calendar year. If the selected course(s) is (are) job related, there is no taxation at all on the state or federal level.

All employees declaring that they are taking job-related graduate courses at Brandeis University must submit a Tuition Remission Taxation Waiver form along with the tuition remission application. Taxes must be deducted out of the current calendar year. If you give notification of your intention to take a taxable course and there is limited time until December 31st of the current year, Brandeis University reserves the right to adjust the taxable gross amount on your W-2 form in order to comply with federal and/or state law.

Job-related educational expenses may be excludable from an employee's income as a working condition fringe benefit.

Employee Spouses

Spouses of full-time employees may enroll in Brandeis University undergraduate courses on a space-available basis and receive a 75-percent tuition remission. Courses may be taken through either the College of Arts and Sciences or the Rabb Summer School Program.

Employee spouses may take one course per semester, for a total of three courses per calendar year. A fourth course is possible if both summer semester courses are taken during both Summer School sessions. Tuition remission does not extend to registration fees or late and special-course fees.

  • Employees must complete a Tuition Remission for Qualified Dependent application, found in the Office of Human Resources or online.
  • Spouses will be considered Special Students unless they formally matriculate in a Brandeis University degree program.
  • The student is responsible for any remaining balance.

For more information, please contact Brandeis Benefits Specialist Nadynne Stamps, 781-736-4467, stamps@brandeis.edu, or refer to the application for staff dependents’ tuition remission or faculty dependents’ tuition remission, or for course remission.

Faculty Dependent Children Attending Brandeis Full Time

Dependent children of qualifying faculty can receive tuition-remission benefits after being accepted and enrolled in a full-time undergraduate academic program at Brandeis University at 75% of the Brandeis tuition charge. Graduate study does not apply.

This benefit is applicable to tuition only and is limited to four undergraduate academic years or eight undergraduate semesters, which need not be consecutive. The benefit also applies to Brandeis undergraduate degree program study-abroad programs.

Scholarships and other types of tuition remission may reduce this benefit.

Eligibility Guidelines Summary

1. The employee must have completed four years of consecutive full-time employment (35 hours per week for 52 weeks a year) by Sept. 1 of the application year. For those staff who complete their four years of consecutive full-time employment after Sept. 1, pro-rated tuition remission applies. Employees who complete four years of consecutive full-time employment by Jan. 1 after their dependent's initial academic semester may be granted a 75-percent tuition remission for the second semester and the remaining three academic years.

2. The student is natural-born or adopted; a foster child who has lived in the employee’s home for five years and been primarily supported by the employee; or a stepchild.

3. The student meets all requirements and is accepted by the Brandeis Admissions Committee as a full-time matriculated undergraduate student.

For more information, please contact Brandeis Benefits Specialist Nadynne Stamps, 781-736-4467, stamps@brandeis.edu, or refer to the application for staff dependents’ tuition remission or faculty dependents’ tuition remission, or for course remission.

Staff Dependent Children

Dependent children of qualifying staff can receive tuition-remission benefits after being accepted and enrolled in a full-time undergraduate academic program at Brandeis University, at 75% of the Brandeis tuition charge. Graduate study does not apply.

This benefit is applicable to tuition only and is limited to four undergraduate academic years or eight undergraduate semesters, which need not be consecutive. The benefit also applies to Brandeis undergraduate degree program study-abroad programs.

Scholarships and other types of tuition remission may reduce this benefit.

Eligibility Guidelines Summary

1. The employee must have completed four years of consecutive full-time employment (35 hours per week for 52 weeks a year) by Sept. 1 of the application year. For those staff who complete their four years of consecutive full-time employment after Sept. 1, pro-rated tuition-remission applies.

Employees who complete four years of consecutive full-time employment by Jan. 1 after their dependent's initial academic semester may be granted a 75-percent tuition remission for the second semester and the remaining three academic years.

2. The student is natural-born or adopted; a foster child who has lived in the employee’s home for five years and been primarily supported by the employee; or a stepchild. 

3. The student meets all requirements and is accepted by the Brandeis Admissions Committee as a full-time matriculated undergraduate student.

For more information, please contact Brandeis Benefits Specialist Nadynne Stamps, 781-736-4467, stamps@brandeis.edu, or refer to the application for staff dependents’ tuition remission or faculty dependents’ tuition remission, or for course remission.

Children Attending Other Educational Institutions

Dependent children of eligible faculty members can receive tuition remission when they are enrolled in a full-time undergraduate program at an accredited college or university, leading to an undergraduate academic degree.

Faculty members must reapply each academic year for this benefit. A letter will be sent to the school to verify the student’s full-time attendance and the tuition charges. Once all information is received, the Office of Human Resources sends payments directly to the institution.

For more information, please contact Brandeis Benefits Specialist Nadynne Stamps, 781-736-4467, stamps@brandeis.edu

Summer School & High School Programs

Tuition remission for dependent children is also available on a space-available basis for Summer School courses and the High School Program.

Dependent children may take one course per Summer School session and receive 50-percent tuition remission per course.

Upon acceptance to the High School Program, eligible dependent children may be granted one-third tuition remission.

To be eligible, the student must be the dependent child of a full-time staff member who has been employed at Brandeis University for at least three consecutive months. Proof of dependency under IRS regulations is required for all applications.

Registration for the Summer School Program is done directly with the Summer School Office, at 781-736-3424 or summersc@brandeis.edu.

Application Process

Completed applications must be forwarded to the Benefits Department:

  • At least two months before the semester begins for the desired remission
  • With copy of the top portion of the latest IRS form listing the student as a dependent
  • Every academic year
  • With faculty members receiving a copy of the approved tuition remission application in campus mail

Important Note: Brandeis reserves the right to modify or discontinue the tuition remission programs at any time. In the event of discontinuance, a student will receive tuition remission for the semester in progress.