Cloud Storage

Many of the features of Google Drive and Box are very similar; we recommend you use the tool that is best for your team. Box is strongly recommended for storing and sharing private, confidential, or personally identifiable information (including FERPA data). Google Drive excels at collaborative editing (simultaneous editing by multiple users).

The primary similarities between Google Drive and Box are:

Feature

Google Drive

Box

Store public data

Yes

Store private data

For certain types of sensitive data (SSNs, electronic health information) only use Box

Available to Brandeis community members with your Brandeis ID

Yes

Yes

Able to view documents online

Yes

Yes

Uses a folder structure

Yes

Yes

Mobile aware

Yes

Yes

A sync tool available for Mac, Windows, and mobile devices

Yes

Yes

Able to limit permissions

Yes

Yes

Allows comments/feedback

Yes

Yes

Google docs can be integrated into Box.com folders

The primary differences between Google Drive and Box are shown in the following table:

Feature

Google Drive

Box

Login

https://drive.google.com

https://brandeis.box.com

Free storage

Unlimited drive files (Google Drive-specific files)

75 GB, can be increased upon request

Real-time editing and collaboration

Yes

Box Notes only

Extensive document preview format

No

Yes

Ownership

Creator of document

Owner of folder

Accessibility

Limited. Many features do not work well with standard assistive technologies used by people with disabilities Excellent. HTML preview and dedicated accessible interface (a.box.com)

Desktop sync

Good

Strong

Desktop integration

Desktop sync only Box edit permits editing of stored docs in native apps without downloading

User tutorials

Google Training Videos

Box User Video Library

Assign tasks

Yes

Yes