Article IX: Financial Activities
Section 1
Funding requests to the Senate must meet certain conditions:
- The request for funding must be submitted at the Senate meeting prior to the meeting at which the vote shall be taken. If the Senate determines that an emergency exists, it may by a ⅔ (two-thirds) vote suspend this rule and allow the funding request to be voted on at the first meeting.
- Voting on the funding will require a simple majority to pass.
- The Senate is allowed to change the dollar value of the request, and this will not require any additional meetings to vote on the entire measure.
- A reimbursement or preauthorization check relating to an event must be requested no later than the date submitted on the Senate Money Resolution. If funds are not requested within two weeks of the event the Senate Money Resolution becomes null and void, and the Senate shall have no obligation to pass a similar money resolution.
- For money resolutions not relating to an event, a timeline must be presented with the request. If two weeks pass after the money should have been requested, as dictated by the timeline, the Senate Money Resolution shall become null and void, and the Senate shall have no obligation to pass any similar money resolution. Prior to submission, all Senate Money Resolutions must be accompanied by proof of cost for the items to be purchased or services to be obtained. This rule can be overridden by a majority vote of present members.
- Prior to the disbursement of any funds resulting from a Senate Money Resolution, the Treasurer must be provided with proof of cost for the items purchased or services obtained.
- The Senate Money Resolution must contain exact values of funds for each item that will be requested. Aggregate or estimated values are not permitted.
- Resolution differs significantly from projected cost, the Treasurer shall make a report of the discrepancy to the Senate at the next regular meeting.
- Only Union Officers, University Committees, and Senate Committees are permitted to submit Senate Money Resolutions.
- All Senate Money Resolutions must be used for Student Union Government projects and/or operations.
- Projects funded through Senate Money Resolutions must have the Student Union name and/or logo visible whenever possible.
Section 2
All money left in the Senate discretionary budget at the end of each and every fiscal semester shall be reallocated to the following fiscal semester's Senate discretionary. When these funds are discovered and appropriately calculated, the Union Treasurer must submit an outline of said values to the Union Senate to be approved and officially transferred. The Senate must make every attempt to allocate unspent money and/or spend all money in their budget and reserves the right to reallocate to subsequent budgets only as a last resort.
Section 3
The Union Treasurer shall set a date at the penultimate Senate meeting of each semester by which all allocated funds from the Senate Discretionary must be requested from the Treasurer by its recipients. Unless a deadline is set by the Senate on the specific Senate Money Resolution, all Senate Discretionary allocations remaining unclaimed by the recipients after this date shall be considered unspent for the semester.
Section 4
All financial allocations from the Executive Board discretionary budget during any given week shall be reported to the Senate at the following Senate meeting. Projects funded by the Executive Board discretionary budget must have the Student Union name and/or logo visible whenever possible.