Department of Student Engagement

Article III: Allocations Board

Section 1

The Allocations Board shall act in accordance with the following guidelines:

  1. Each semester, the Allocations Board shall elect a Chair whose duties shall be set forth in the Union Constitution. The Allocations Board may, by a ⅔ (two-thirds) vote, remove a Member from the position of Chair for failure to adequately perform the duties of the office.
  2. The Allocations Board shall not act unless a quorum is present. A quorum of the Allocations Board shall consist of all Members for a Full Board Meeting. A quorum of the Allocations Board shall consist of one less than the majority of Members of the Board for Small Decisions Meetings. A quorum of the Allocations Board shall consist of two Members for any Marathon Sessions. For any other meeting of the Allocations Board, quorum shall be a simple majority. 
  3. Each member of the Allocations Board shall have one (1) vote. Approval of any allocation requires a majority vote. Members of the Allocations Board may not cast their votes by proxy.
  4. All Allocations Board meetings shall be convened by the Chair. In the absence of a Chair, meetings shall be convened by the Treasurer. The Allocations Board may, by a ⅔ (two-thirds) vote, close all or part of its meetings to non-Board Members. 
  5. The Allocations Board shall reserve the power to recommend any chartered club to be dechartered by the Senate. 
  6. All Allocations Board checks must be signed by the Treasurer or the Union President.

Section 2

The Allocations Board shall hear requests for funding and make decisions through Funding Marathons. The procedure for a full Marathon shall be as outlined below.

  1. The Allocations Board shall hold Marathon Sessions for at least one week before the funding request deadline such that club leaders may present their cases for funding in detail and ask clarifying questions. 
    1. Following the request period, the Allocations Board shall hold a Full Board Meeting to prepare for Small Decisions Meetings. The Members shall establish an acceptable preliminary budget for the semester and delegate duties for decisions meetings. 
    2. In Small Decisions Meetings, Allocations Board Members shall come to an agreement and record their decisions on any requests for which they are responsible. 
  2. After Small Decisions Meetings have concluded, the Allocations Board shall reconvene for a final Full Board Meeting to review all decisions and pass final judgment on all decisions by majority vote. At this time, any decisions made in Small Decisions Meetings may be reviewed or altered by the entire Allocations Board. 
  3. The Chair of Allocations Board shall submit the final proposed decisions to the Budget Analyst from Students & Enrollment. When decisions have been approved, the Chair shall then publish decisions to the Brandeis community.

Section 3

There shall be four types Marathon meetings:

  1. Before final exams, the Allocations Board shall hold an Early Marathon for the allocation of funding for the following semester. The period funded by Early Marathon shall end when decisions for Regular Marathon are published. 
  2. At the beginning of every semester, the Allocations Board shall hold a Regular Marathon for the allocation of funding for the current semester. The period funded by Regular Marathon shall end when the semester has concluded. Regular Marathon must be within fifteen academic days of the start of a semester. 
  3. The Allocations Board shall hold an Appeals Marathon no later than three academic days following the official release of allocation decisions from Early Marathon or Regular Marathon. 
  4. Club leaders shall have the right to appeal allocations given to their clubs during either Marathon period. 
  5. The Allocations Board shall have the right to turn down any appeal during an Appeals Marathon. 
  6. The Allocations Board’s Funding Scope shall include the criteria for the rejection of Marathon appeals. 
  7. The Allocations Board shall hold Emergency Marathon meetings between the Regular Marathon and Early Marathon of any given semester at the discretion of the Chair.

Section 4

There shall be established a grievance process for Allocations Board allocations decisions

  1. A decision of the Allocations Board may be reopened for review and debate if: 
    1. A majority of the Allocations Board decides in favor of it. 
    2. The Club for whom the request was made requests it, and two members of the Allocations Board agree to support the request.
  2. The Allocations Board may, by a ⅔ (two-thirds) vote, prevent any further review of a decision. 

Section 5

The Union President may veto any decision of the Allocations Board within 5 academic days of the decision. The Allocations Board may, by a ⅔ (two-thirds) vote, overturn any Presidential veto. The Allocations Board vote must take place within 5 academic days of the veto.

Section 6

The Treasurer may, in consultation with the Chair of the Allocations Board, empower members of the Allocations Board to assist in the entry, collection, completion, and processing of financial requests and other forms.

Section 7

The Allocations Board may, by a ⅔ (two-thirds) vote of all those members present and voting, purchase equipment for the use of all Union Clubs. Such purchases may not exceed 10% of the

 

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