Off-Campus Federal Work-Study Employment Policies
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Undergraduate students with Federal Work-Study may work at an approved off-campus agency through the Brandeis Student Employment Program. The agency must be willing to pay 25% of your wages on a monthly basis.
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The employer must be a nonprofit agency and provide proof of 501(c)(3) status.
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Not all employers with 501(c)(3) will meet the eligibility criteria and students may not begin working prior to approval by the Office of Student Financial Services and completion of all required documents.
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Students are especially encouraged to seek off-campus jobs involving community service activities.
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This includes jobs in: literacy training, health care, childcare, education (including tutorial services), welfare, social services, transportation, housing and neighborhood improvement, public safety, crime prevention and control, recreation, rural development, and community improvement.
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Once your FWS allotment is reached, you must stop working at the agency through the Student Employment program. You can continue to work as an employee of the agency independently if they so choose. You can not become a volunteer in the same position, it is against FWS regulations.
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It is possible that the University may expend its total allotted FWS amount prior to an individual student earning their award. In such instance, the student would need to cease employment under the work study agreement.
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We require all students and eligible agencies to complete a Federal Work-Study Program Off-Campus Agency Agreement. You must follow the steps outlined below before beginning a job at any off-campus federal work-study agency. Brandeis University is not responsible for payment of hours worked at an agency that has not been formally approved by the Office of Student Financial Services as a designated off-campus federal work-study agency.
- Contact the Assistant Director of Student Employment in the Office of Student Financial Services to determine if you are eligible to participate in the Off-Campus Federal Work-Study Program.
- Submit a description of the organization, a job description, and a copy of the agencies 501(c)3 or tax exempt certification for approval.
- Once approved, complete the student section of the Federal Work-Study Program Off-Campus Agency Agreement.
- Ask your prospective supervisor to complete the “Agency” sections on pages 1 and 3.
- Please consult the Assistant Director of Student Employment for information regarding your FWS allocation or
remaining funds.
- Submit the I-9, Hire Form AND the Federal Work-Study Program Off-Campus Agency Agreement to the Office of Student Financial Services.
- Once the Office of Student Financial Services approves the Agency Agreement, you will be officially authorized to work.
- Time worked is submitted through Workday
- You must submit your timesheets to the Office of Student Financial Services by 12:00 p.m every Monday in order to be paid for the previous week’s work. SFS will confirm the hours with your direct manager at the agency.
- Your paycheck will come from Brandeis University and the agency will be billed for 25% of your wage on a monthly basis
- You must pay close attention to your earnings. Once your FWS allotment has been reached you will need to stop working at the agency through the FWS program.