Frequently Asked Questions
Before hiring any student you must follow the following procedures:
Develop a job description
Review and post the job in Workday
After selecting a candidate for hire, you must:
- Prepare the job offer through Workday
Generate and submit time sheets
For details on each step, please refer to the Supervisor sections of the Student Employment Handbook.
Yes. As a recipient of Title IV Funds, all available positions must be posted with the Office of Student Financial Services for a minimum of five business days. All jobs must be hourly paid positions with a job description approved by and on file with the Office of Student Financial Services. All open positions are posted on the SFS website and students apply directly through Workday.
Please create a job requisition through Workday! Please refer to the Create a Job Requition (Student) Job Aid for step by step instructions.
New student employees should come to Student Financial Services, located on the second floor of the Usdan Student Center to complete the required forms for student employment. All employees must complete a form I-9. Section 1 of the form will be done online through Workday. Section 2 of the form requires the applicant to show original documents which prove their identity and eligibility to work. Most other documents are completed online through Workday.
To terminate a student employee, the supervisor must complete the action in Workday. Actions, Job Change, and Terminate or End Additional Job. Under certain circumstances additional documentation may be required. Please consult with the Assistant Director of Student Employment if you have specific or confidential questions.
SFS process all hourly paid student employees. All job descriptions and pay rates must be approved by the Office of Student Financial Services before employers post the position. Please refer to the Workday Job Profiles for more information on pay scales.
Please review the guidelines for processing payments to Brandeis students
Get your job listing on the Office of Student Financial Services website as early as possible. Many students try to get their jobs settled before classes begin. Informative and detailed job descriptions also help, especially when particular skills are needed for the job. Thorough interviewing will help you to select the right candidate, and a comprehensive orientation and training session(s) will help you and your employee(s) to understand what is expected of the employee.
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