Office of Student Financial Services

Before hiring any student you must follow the following procedures:

• Develop a job description

• Review and post the job in Workday

• Conduct interviews

After selecting a candidate for hire, you must:

• Prepare the job offer through Workday

• Generate and submit time sheets

For details on each step, please refer to the Supervisor sections of the Student Employment Handbook.

Yes. As a recipient of Title IV Funds, all available positions must be posted with the Office of Student Financial Services for a minimum of five business days. All jobs must be hourly paid positions with a job description approved by and on file with the Office of Student Financial Services. All open positions are posted on the SFS website and students apply directly through Workday.  

Please create a job requisition through Workday! Please refer to the Create a Job Requisition (Student) Job Aid for step by step instructions.

Assign Costing Allocation - The step in which you tell the system how to pay the student employee.  This step will come to your Workday inbox for each employee you hire.  This allows you to hire multiple students off one job requisition and pay each one differently if you wish.

Click on the task in your Workday inbox.  Choose Worker and Position from the Costing Allocation Level dropdown.  Do NOT choose Worker, Position and Earning as this will require you to choose an earning type and students can have many earnings types.   You have to hit the Add button.  Add is grey, so it doesn't stand out very much.  Once you hit add you will need to enter CCxxxxx (CC followed by your 5 digit cost center number) in the cost center box and hit the tab button.  The rest of the boxes will default in for you. If it's a grant/gift/discretionary, you put that under the "Additional Worktags" box.  Type GR, GF or DC and then the number.  For a grant you can do that box first and the rest of the costing will default for you.  When done hit submit.  

New student employees should come to Student Financial Services, located on the second floor of the Usdan Student Center to complete the required forms for student employment. All employees must complete a form I-9. Section 1 of the form will be done online through Workday.  Section 2 of the form requires the applicant to show original documents which prove their identity and eligibility to work.  Most other documents are completed online through Workday.

To terminate a student employee, the supervisor must complete the action in Workday.  Actions, Job Change, and Terminate or End Additional Job. Under certain circumstances additional documentation may be required. Please consult with the Assistant Director of Student Employment if you have specific or confidential questions.

SFS process all hourly paid student employees.  All job descriptions and pay rates must be approved by the Office of Student Financial Services before employers post the position. Please refer to the Workday Job Profiles  for more information on pay scales.

Please review the guidelines for processing payments to Brandeis students

Get your job listing on the Office of Student Financial Services website as early as possible. Many students try to get their jobs settled before classes begin. Informative and detailed job descriptions also help, especially when particular skills are needed for the job. Thorough interviewing will help you to select the right candidate, and a comprehensive orientation and training session(s) will help you and your employee(s) to understand what is expected of the employee.