Office of Student Financial Services

Domestic and international undergraduate and graduate students may be employed through Student Employment. Students must be matriculated, enrolled in a degree granting program, and attending courses at least half-time in order to work on-campus. International students must be enrolled full-time (12 credits or more) to work on-campus and to stay in status with their F-1 or J-1 Visa. Students must have applied for a SSN and have completed Form I-9 before starting any job.

Students who are attending less than half-time, have graduated, withdrawn, taken a leave of absence or are studying abroad are not eligible to work through Student Employment.

You must be located in the United States to work for Brandeis. Please note that you may not begin working until the first week of classes during the term in which you enter Brandeis.

Please note that students with Federal Work Study and University employment should be given priority in hiring. Prior to Oct. 1 of each academic year, only students with FWS or University employment should be hired. Exceptions to this rule will be made on a case-by-case basis.

The Office of Student Financial Services will assist you in locating on-campus employment by providing job opportunity listings throughout the year online via Workday.

Students who have additional questions or difficulty finding a job should contact the Office of Student Financial Services.

Please note: Students may not begin work at any campus job until all of the forms required for student employment have been submitted to and approved by the Office of Student Financial Services. A form I-9 is required for everyone who works! Students are not authorized to work and will not be paid without a valid form I-9.

You are responsible for securing your own position off campus and should therefore expect to deal directly with the employer or agency for which you wish to work. The Office of Student Financial Services will provide access to job opportunity listings and job descriptions, when available. Off-campus job opportunities are posted online at non-FWS off-campus job opportunities.

International students can only work off-campus if they have CPT or OPT work authorization.

• Student Employment Handbook for Students
• Student Employment Handbook for Supervisors

Student work must be compensated in compliance with all federal and state employment laws and regulations. In SFS, we process only hourly student pay. To determine which method of payment is appropriate, please review the guidelines for processing payments to Brandeis students

• Ensure you and those around you are safe.
  • Call Public Safety at 781-736-3333 for first aid, help or there are other hazards.
  • Call Occupational Health at 781-736-8769 with questions or for additional support.
• Notify your supervisor.
• Get checked out. Please contact your primary care provider or be evaluated by a local urgent care or emergency room.
• Complete the accident/injury report. Please use the link to create an accident/injury report.

Brandeis Contacts

• Public Safety Emergency: 781-736-3333
• Public Safety Non-Emergency: 781-736-5000
• Occupational Health: Suzanne Raj, 781-736-8769
• Worker's Compensation: Renee Relerford, 781-736-4451
• Environmental Health and Safety: Andrew Finn, 781-736-4262
• Facilities: 7 a.m.-4:30 p.m. Monday-Friday, 781-36-8500. Weekends, Holidays and After Hours, 781-736-5000

Local Urgent Care

• AFC Urgent Care Waltham: 1030 Main St, 781-894-6900 | 8 a.m.-8 p.m. Monday-Sunday
• Newton-Wellesley Hospital Waltham Walk-In: 9 Hope Ave., 617-243-5590 | 10 a.m.-6 p.m. Monday- Friday; 9 a.m.-5 p.m. Saturday; and closed Sunday
• PhysicianOne Urgent Care Waltham: 1019 Trapelo Rd., 860-650-3848 | 8 a.m.-8 p.m. Monday-Friday; 9 a.m.-5 p.m. weekends and holidays

Emergency Rooms

• Newton-Wellesley Hospital — Main Campus: 2014 Washington St., Newton, MA 02462, 617-243-6193

Other Numbers to Know

• Poisoning or Chemical Exposure Hotline: 1-800-222-1222
• Blood-Borne Pathogen Exposure: Wash exposed and seek medical evaluation immediately.
• Injured at Work Quick Sheet Download
• Hoja Rápida Sobre las Lesiones en el Trabajo

• W-2: Includes earned wages & compensation paid through Payroll. Reports federal taxable income and withholding and state taxable income and withholding. This document is issued by Jan. 31 for the previous tax year.  It is available electronically in Workday under the Pay icon and then My Tax Documents.  We also mail a hard copy to the address on file for anyone who has not elected electronic only delivery.  If you do not have access to Workday and you did not receive a paper copy by Jan 31st, you can complete the Request for W-2 Form.