Students’ Rights and Responsibilities


  1. Acceptance of Federal Work-Study or University Employment carries all the responsibilities and commitments as in any other employment situation. You are expected to be dependable and dressed appropriately, to be considerate and respectful of your employer and co-workers, and to perform your tasks to the best of your ability.

  2. You have the right to know what is expected of you at your position, including but not necessarily limited to: knowing whom to report to, what tasks to perform and how to perform them, if you are performing your assigned tasks adequately, how to improve your performance and what procedures you must follow in the event that you cannot attend your regularly scheduled hours.

  3. You are expected to work the hours agreed upon with your supervisor on a consistent basis. If you are sick or unable to work your scheduled hours for any reason you must inform your supervisor as soon as possible. Excessive tardiness or absence may result in termination.

  4. In order to work, you must complete all required paperwork and be in possession of a valid Social Security Number. You cannot begin work until you have completed Form I-9. Failure to complete your paperwork in a timely manner, working without completing a Form I-9, or working without a Social Security Number may result in your termination.

  5. It is your responsibility to complete your timesheet on a daily basis, to ensure that dates and times are accurate, and that you have submitted it to your supervisor for approval. If your timesheet is incomplete or submitted late to your supervisor and/or the payroll office, it will not be processed until the following pay period. Do not hold on to timesheets and turn several in at once. Timesheets must be completed and submitted weekly. Failure to turn in timesheets in a timely manner may result in your termination. 

  6. Students who work a period of more than six hours are entitled to a 30-minute unpaid meal break. You must be relieved of all duties during this time.  

  7. Deliberate falsification of timesheets or other employment records may be considered a federal offense and is punishable by law. The hours for which a student receives compensation are subject to federal audit. Any wages paid for hours found to be falsified must be repaid to the university. Falsifying timesheets may result in the loss of eligibility for on campus employment.

  8. All students must adhere to University Computing Policies as outlined in the Student Handbook. Department computers are not for personal use during work hours. Work matters are not to be discussed on social media or personal pages.

  9. If you are injured on the job, you must report the incident to your immediate supervisor or the supervisory person in charge at the time. You may also be asked to complete a Report of Illness or Injury with the Office of Human Resources and Employee Relations.

  10. If you are unhappy with your employment position and/or the conditions under which you are working, or if you wish to terminate your job, you should first discuss the circumstances with your supervisor. If you and your supervisor are unable to resolve the issue, please consult the Office of Student Financial Services for assistance.

  11. A student who voluntarily elects to terminate his or her employment should give at least two weeks notice to the employer. For information on immediate release and involuntary termination, please see the section titled "Termination of Employment" in this handbook.

  12. Federal Work-Study is not automatically renewed. You must reapply for these funds each year by the financial aid renewal deadline set by the Office of Student Financial Services. FWS does not guarantee job placement. You are responsible for locating your own position. The University may expend its work study allotment before an individual student has earned their award. The University will do its best to transfer students over to general University payroll when able.