Office of Student Financial Services

All positions are assumed to last one academic year unless otherwise stated in the job description.  You may continue in a position from year to year if mutually agreed upon by you and your supervisor.  

• The work week runs from Monday to Sunday.
• During the academic year, undergraduates are allowed to work a maximum of 20 aggregate hours per week, and no more than 8 hours per day.
• Work hours cannot overlap with your class schedule.  You are not permitted to work during class time even if the course is remote or recorded.
• According to Massachusetts state law, if you work more than 6 consecutive hours, you must be offered a 30-minute unpaid meal break.
• U.S. graduate students may work a maximum of 40 hours per week.
• Per Federal Regulations, international students are not allowed to exceed 20 hours of work per week during academic sessions, regardless of class standing.
• During summer and winter break, all students (U.S. and international, undergraduate and graduate students) may work a maximum of 40 hours per week, up to 8 hours per day. Students may never work more than 40 hours per week.
• There will be no exceptions. Supervisors may not require you to work more than the stated limits per week.
  • If you or your supervisor fail to comply with this policy you may be subject to disciplinary action up to and including termination

• Undergraduate students are limited to working 20 cumulative hours per week on campus during academic periods.
• If you are an undergraduate U.S. citizen or permanent resident you may apply for a waiver to exceed the 20 hour per week limit. International students on F1 or J1 visas are bound to the 20 hour restriction during academic periods due to visa regulations.
• The waiver process requires that you are in good academic standing and requires an approval by Academic Services to ensure that working more than 20 hours will not adversely affect your academic performance.  It also requires a discussion with your Financial Aid Counselor to discuss the financial implications of earning greater income. 
• Student employees are not permitted to work over 40 hours per week, even with a waiver.

The petition to waive the 20 hour work limit is available in Workday! Students can initiate the
task either from the Student Financial Aid section of Workday, or by Typing “Create Request” in the Workday search bar and choosing “petition to Waive 20 Hour Work Requirement” as the request type.

Once the request is submitted, it routes to Academic Services for review and approval. After Academic Services approves the request, it will then route to Financial Aid for approval.  Once approved, Student Employment will review and note the waiver’s approval.

You will receive an email notification if your petition has been approved. Until youreceive this notice, you are not approved to work more than 20 hours per week.

The Office of Student Financial Services WILL NOT honor private agreements or promises made by supervisors to student employees. All departments must follow the procedures enclosed herein.

• You are paid for actual hours worked, and therefore are not paid for holidays, snow days, meal time, or travel time.
• Hours worked must be submitted in Workday and approved by your supervisor in order to be paid.
• Students who are on Federal Work Study program or similar financial aid or scholarship programs, who provide services in the residence halls (e.g. CAs), or who are exempt from FICA tax will not be eligible to earn sick time. Those student employees who do not fall within these categories will accrue one hour of sick time for every 30 hours worked, up to a maximum of 40 hours per year. They may use accrued sick time 90 days following the first day of work. Supervisors may request documentation for any leave exceeding three days.
• We do not process “one-time” or lump payments. All jobs are paid an hourly wage.
• You can work a maximum of 8 aggregate hours per day.
• The University will pay you if you are called to serve at a trial or grand jury for the first three days of your juror service, provided you have a verifiable written work schedule. As long as your employment hours may reasonably be determined by a previously approved schedule, you will be compensated for any missed work hours during the first three days.

In the event that you are injured at work, you should notify your supervisor immediately.

• As soon as you have received appropriate medical attention to address the injury, you and your supervisor should notify both the Office of Student Financial Services and the Office of Human Resources and Employee Relations of the incident and injury.
• You must then complete the Supervisor’s Report of Illness or Injury form (pdf) with your supervisor.
• The Incident Report will be sent to Brandeis University’s worker’s compensation carrier and to the Department of Industrial Accidents within the Massachusetts state government, and further action will be taken as is appropriate.
• For any questions related to worker’s compensation, please contact the Office of Human Resources and Employee Relations at extension 781-736-4469.

Any and all requests for employment verification that come in from a third party, including but not limited to: govern-mental agencies such as the CIA or FBI, independent employment verification agencies, potential employers, housing or mortgage authorities or state licensing examiners should be sent to the attention of the Assistant Director of Student Employment at MS 027. All requests must be accompanied by a signed authorization form.