Office of Student Financial Services

• The work week runs from Monday to Sunday.
• During the academic year, undergraduates are allowed to work a maximum of 20 hours per week, and no more than eight hours per day.
• According to Massachusetts state law, students working more than six consecutive hours must be offered a 30-minute unpaid meal break.
• U.S. graduate students may work a maximum of 40 hours per week.
• Per federal regulations, international students are not allowed to exceed 20 hours of work per week during academic sessions, regardless of class standing.
• During vacation periods, all students (U.S. and international undergraduate and graduate students) may work a maximum of 40 hours per week, up to eight hours per day. Student employees should never exceed 40 hours per week.
• There will be no exceptions to the work week regulations. Supervisors may not require students to work more than the stated limits per week.
• Students and supervisors who fail to comply with this policy may be subject to disciplinary action up to and including termination of the student.

• Domestic undergraduate student employees in good academic standing may contact the Office of Student Financial Services to apply for a waiver to exceed working 20 hours per week.
• The student will be given a petition and should make an appointment with their academic adviser in the Office of Academic Services to ensure that working more than 20 hours will not adversely affect their academic performance.
• If approved by the academic adviser, the student must then meet with his or her financial aid counselor to discuss the financial aid consequences of earning a greater income.
• Once approved by both the student's academic adviser and financial aid counselor, the petition should be returned to the assistant director of Student Employment.
• A few days after submission, the student and supervisor(s) will receive signed copies of the form and may then begin working up to the approved number of hours (never greater than 40).

• Students are paid for actual hours worked, and therefore are not paid for holidays, snow days, mealtime or travel time.
• According to Massachusetts state law, students working more than six consecutive hours must be offered a 30-minute unpaid meal break.
• Students may work a maximum of eight hours per day.
• Students who are on the Federal Work-Study program or similar financial aid or scholarship programs, who provide services in the residence halls (e.g., community advisers) or who are exempt from FICA tax, will not be eligible to earn sick time. Those student employees who do not fall within these categories will accrue one hour of sick time for every 30 hours worked, up to a maximum of 40 hours per year. They may use accrued sick time 90 days following the first day of work. Supervisors may request documentation for any leave exceeding three days.
• The university will pay any student who is called to serve at a trial or grand jury for the first three days of their juror service, provided the student has a verifiable written work schedule. As long as the employment hours of a juror may reasonably be determined by a previously approved schedule, the student worker will be compensated for any missed work hours during the first three days.

• Hours for each campus job must be submitted online for the week in which they are worked. Do not lump multiple weeks' hours into one entry. If you need to "back-pay" a student, make sure they complete the appropriate weeks' timecard in Workday.
• All pay will be directly deposited on Fridays to the bank account(s) specified by the student once they sign up for direct deposit.
• Students can view/print their pay stubs using Workday. If a student does not receive pay at any time during their employment, follow, in order, the procedures detailed below:
  1. Check with a Student Financial Services representative to ensure that you have submitted all of the required forms.
  2. Be sure that you have submitted the hours by 6 p.m. Monday for the previous week worked.
  3. Call the Payroll Office (ext. 6-4476) to confirm that pay was issued.
  4. If you still have not located the problem, please contact the Office of Student Financial Services, and we will assist you further.

• In the event that a student employee is injured at work, the student should notify his or her supervisor immediately.
• As soon as the student has received appropriate medical attention to address the injury, the student and supervisor should notify both the Office of Student Financial Services and the Office of Human Resources of the incident and injury.
• You and the student must then complete a Supervisors Report of Illness or Injury form.
• The form will be sent to Brandeis University's workers' compensation carrier and to the Massachusetts Department of Industrial Accidents, and further action will be taken as is appropriate.
• For questions related to workers' compensation, contact the Office of Human Resources and Employee Relations at ext. 6-4469.

Any and all requests for verification of employment that come in from a third party, including but not limited to governmental agencies such as the CIA or FBI, independent employment verification agencies, potential employers, housing or mortgage authorities or state licensing examiners should be sent to the attention of the assistant director of Student Employment at MS 027. All requests must be accompanied by a signed authorization form.