Rules Governing Course Scheduling

Departments shall offer graduate and undergraduate courses only in defined blocks, and in approved variations that have been designed to accommodate seminar, laboratory and studio formats.

Normally, classes meet twice a week for 80 minutes each, or three times a week for 50 minutes each. Requests for exceptions require the permission of the university registrar. Please provide a memo outlining your request and a detailed explanation of why an out-of-block assignment is being requested. The university registrar will review these requests and may consult with the dean of arts and sciences. Please refer to the Block Chart (PDF) for approved teaching blocks.

  1. Owing to the need to ration large rooms, departments shall not offer in the same block more than two courses with projected enrollments of 45 or more. Requests to waive this provision require the explicit permission of the university registrar. A memorandum explaining the reason(s) should accompany all such requests. Given the increasing number of large enrollment courses, there may be a lack of rooms with adequate space. In the event of a conflict due to a lack of resources, our office will decide how to resolve the conflict — whether by moving a course to a different time block or placing a restriction on the number of students allowed to enroll.
  2. To ease overcrowding in the dining halls at lunch time, all departments must assign a course to each of blocks E, F, H and J before assigning a second course to any of them. We request that departments maintain as even a distribution as possible in assigning second courses during this time. In the event of uneven placement of courses in these blocks, we may ask you to reschedule them.
  3. To optimize student choice and to optimize our use of classroom resources, each department must distribute their courses evenly across the five days of the week. In the event that courses are unevenly distributed, you may be asked to redistribute them in an even manner. In order to facilitate the even distribution of block assignments, please observe all of the following rules:
    1. One course each in blocks B, C, G, H.
    2. No more than 50% of courses offered in "prime time" (Blocks C, D, E, F, H, J, K, N, S1, S2, S3, S4, S5, S6, S7, S8, S9).
    3. One course each in blocks S1, S2, S3 and S4 and one course in block M and V before assigning a second course to blocks S1, S2, S3 and S4.

      At least as many courses offered in blocks N, P, V, S2 and S4 combined as are assigned to blocks K, L, M, S1 and S3 combined.
    4. Morning seminar blocks (S6, S7, S8, S9) are reserved exclusively for 200-level courses and higher. All seminar blocks are intended for classes that enroll fewer than 12 students. The Registrar’s Office reserves the right to deny large courses in seminar blocks. A class scheduled in Block S1 must be paired with a class in Block S. A class scheduled in Block S6 must be paired with a class in Block S8. A class scheduled in Block S7 must be paired with a class in Block S9.

      One course each in blocks S1, S2, S3 and S4 before assigning a second course to blocks S1, S2, S3 and S4.

      One course each in blocks S6, S7, S8 and S9 before assigning a second course to blocks S6, S7, S8 and S9.

Additionally

  1. All First Year Seminars (FYS) and Experiential Learning Practicums (EL) taught by faculty in your department are to be included in figuring your compliance with the directives given in No. 3, above.
  2. To accommodate language classes that meet extended hours, language courses must schedule at least one section in each of LAt, LAf, LBt, or LBf for every four sections offered in an extended hour language block.

    Approved blocks include the following:
    1. 13 seminar blocks (S1-S9 and X1-X4) accommodate seminar courses requiring a single three-hour session and are limited to use by such courses. Morning seminar blocks (S6, S7, S8, S9) are reserved exclusively for 200-level courses and higher. All seminar blocks are intended for classes that enroll fewer than 12 students. The registrar’s office reserves the right to deny large courses in seminar block
    2. Science laboratory courses may be scheduled as many as five afternoons per week (as needed) and will begin at either 1, 1:30 or 2 p.m., depending on the requirements of the specific laboratory curriculum. Normally, a laboratory session requires 4 to 4.5 hours.
    3. Studio courses with special space/time requirements shall use no more than two blocks.

      Options for four hours of studio instruction per week:

      St1: Mon, Wed 9:00-10:50 (blocks B and C on Mon, Wed)
      St2: Mon, Wed 11:00-12:50 (blocks D and E on Mon, Wed)
      St3: Mon, Wed 1:00-2:50 (blocks F and K on Mon, Wed)
      St4: Mon, Wed 2:00-3:50 (utilizing portions of blocks K and L)
      St5: Tues, Fri 9:00-10:50 (utilizing portions of blocks A2 and G)
      St6: Tues, Fri 9:30-11:20 (utilizing portions of blocks G and H)
      St7: Tues, Fri 11:00-12:50 (utilizing portions of blocks H and J)
      St8: Tues, Fri 12:30-2:20 (utilizing portions of blocks J, N and S5)
      St9: Tues, Thurs 2:00-3:50 (utilizing portions of blocks N and P)

      Options for six hours of studio instruction per week:

      St5x: Tues, Fri 9:00-11:50 (blocks S7 + S9)
      St8x: Tues, Fri 12:30-3:20 (utilizing portions of blocks J, N and S5)
      St4x: Mon, Wed 2:00-4:50 (blocks S1 + S3)
      St9x: Tues, Thurs 2:00-4:50 (blocks S2 + S4)

      Please refer to the Studio Block Planner (PDF) for studio blocks.

    4. Language classes which need to meet every day for four, five or six hours a week may select:

      Options for four days of instruction per week:

      LAt: Mon, Tues, Wed, Thurs 8:00-8:50
      LAf: Mon, Wed, Thurs, Fri 8:00-8:50
      LBt: Mon, Tues, Wed, Thurs 9:00-9:50
      LBf: Mon, Wed, Thurs, Fri 9:00-9:50
      LCt: Mon, Tues, Wed, Thurs 10:00-10:50
      LCf: Mon, Wed, Thurs, Fri 10:00-10:50
      LDt: Mon, Tues, Wed, Thurs 11:00-11:50
      LDf: Mon, Wed, Thurs, Fri 11:00-11:50
      LE: Mon, Wed, Thurs 8:00-8:50, Fri 12:30-1:20
      LF: Mon, Tues, Wed, Thurs 1:00-1:50
      LK: Mon, Wed 2:00-3:20, Fri 1:30-2:20 (or Th 5:00-5:50)
      LL: Mon, Wed 3:30-4:50, Fri 1:30-2:20 (or Th 5:00-5:50)

      Additional options for four days of instruction per week:

      Option 1: Blocks K + N
      Option 2: Blocks L + P

      Options for five days of instruction per week:

      Option 3: Block A every day (5 hours)
      Option 4: Blocks B + G
      Option 5: Blocks C + G
      Option 6: Blocks D + H
      Option 7: Blocks E + J
      Option 8: Blocks F + J
    5. Language courses with extended hours (4-6) occupy two distinct blocks and must be counted separately for each of those blocks for compliance purposes. Thus a course scheduled for E and J blocks should be counted once in each of those blocks for a total of "2" on the compliance form (Form 2A).

      Please refer to the Language Block Planner (PDF) for language blocks.
    6. Classes that schedule a fourth hour may select one of the following:

      Option 1: Block G starting at 9:00
      Option 2: Four one-hour blocks starting at 8:00 any four days
      Option 3: Block L running until 5:20
      Option 4: Block P running until 5:20
      Option 5: One three-hour block and Fri 1:30-2:20 p.m.
    7. Classroom space for discussion sections and recitations are subject to availability unless they are listed in the Schedule of Classes. Mandatory recitations must be published in the schedule of classes prior to registration.

      The scheduling of optional recitations and discussion sections will be confirmed by the end of the add/drop period.

Final authority for the scheduling of classes resides with the University Registrar. Any changes in scheduling due to the addition or creation of new courses, or the addition and/or loss of faculty are subject to the approval of the university registrar. Every effort will be made to accommodate departmental requests, consistent with overall scheduling priorities. Departmental requests may be denied for failure to comply with the scheduling guidelines above and when technical compliance generates an uneven distribution among blocks when considered in the context of other departments' requests.

Changes to a block assignment are not allowed after students are enrolled.