In cases of lost or damaged diplomas, alumni can request a replacement diploma. Duplicate diplomas cannot be issued under any other circumstances.
If the original diploma was never received in the mail and this is reported to the Office of the University Registrar within six months of one's graduation date, a replacement diploma can be ordered free of charge. However, if reported after six months, the replacement diploma order must be accompanied with a money order (refer to the cost/delivery time table below).
Steps for Ordering a Replacement Diploma
- Complete the replacement diploma order form (PDF).
- Have the replacement diploma order form notarized.
- Obtain a money order or certified bank check in the proper amount, payable to Brandeis University. We cannot accept a personal check or cash.
- Mail the notarized form along with payment to:
Office of the University Registrar
Waltham, MA 02453-2728
ATTN: Diploma Reorder
The Office of the University Registrar needs all required materials (notarized form, money order and damaged diploma (when applicable) before processing the replacement diploma request and forwarding the order to our outside vendor. The vendor requires three to four weeks to issue and mail the new diploma. Standard service orders are sent via first class U.S. Postal Service. Please see estimated delivery times below.
In case of an urgent order, we offer special rush processing. Please specify your need for the rush service in your notarized form. The diploma is expected to arrive five to seven business days after our receipt of the money order and notarized replacement diploma order form (PDF). All diplomas requested through rush service will be mailed via UPS. As UPS does not deliver to post office box addresses, rush service orders cannot be delivered to a P.O. Box.
Cost and Delivery Times
|Service||Cost||Expected Turnaround Time|
|Standard Service, Domestic||$50||3-4 weeks|
|Standard Service, International||$50||4-6 weeks|
|Rush Service, Domestic||$100||5-7 business days|
|Rush Service, International||$125||5-7 business days|
Please note: A replacement diploma will not be ordered until we have received the notarized form, payment and damaged diploma (if applicable). The registrar’s office cannot be responsible for the condition or delivery time of diplomas delivered by the U.S. Postal Service or another delivery service. No refunds will be given for undelivered or nondeliverable mail.