Spring 2020 Changes to Pass/Fail in Response to COVID-19
Pass/Fail Option for Undergraduates
The regular restrictions that apply to the use of Pass/Fail for undergraduates have been suspended for spring 2020 classes.
- Students may elect to cover any number of grades from Spring 2020 that are a C- or higher with a P grade.
- Spring 2020 P grades will not count against the 4 Pass/Fail elections undergraduates are allowed in their career.
- P grades for Spring 2020 will be allowed to fulfill any major, minor or general university requirement, and will be allowed to double count for requirements as a regularly graded course would.
- Consistent with our current Pass/Fail policy, P grades do not factor into a student's GPA. For the spring 2020 semester, grades of "D" and "E" will remain as letter grades but will not be factored into a student's GPA.
The regular deadlines for covering a Spring 2020 grade with a P still apply: May 18, 2020 for graduating seniors; October 15, 2020 for all other undergraduates. Once a Spring 2020 grade has posted, students may email firstname.lastname@example.org to request the grade be covered with a P.
If You are a Student
After your final grades post and before the published deadline, email email@example.com
Pass/Fail Option (For Spring 2020 Changes, See Above)
The pass/fail grading option request form will be open for undergraduate students to elect spring 2020 courses from Jan. 31 (noon) to March 2 (midnight). Petitions to extend the deadline beyond this date will not be considered.
The deadline to cover spring 2020 grades for seniors graduating this semester is 5 p.m. on May 18, 2020. The deadline to cover spring 2020 grades for all other students is 5 p.m. on Oct. 15. Petitions to extend the deadline beyond this date will not be considered.Pass/Fail Request Form
Steps for Pass/Fail
- Submit the online request form (see button above)
- Save your confirmation email
- Email firstname.lastname@example.org to cover the grade – if you need to!
Electing a Class Pass/Fail
To elect a class pass/fail, undergraduate students must complete the online request form before the published deadline in the semester they are enrolled in the course. Students may only fill out the form one time. Once the form is submitted, they may not change their course selection. No more than one course may be taken pass/fail during a single term.
In order to fill out the form, students will need their sage ID number. A confirmation email will be generated and sent to the student's Brandeis email address. This is the student's proof of their pass/fail request and should be kept for their records.
This counts as one of the four pass/fail elections over the course of their undergraduate career, regardless of whether the final grade is converted to a "P."
Cover a Class With a 'P' Grade
After a final grade has posted:
- If the student wants to keep the letter grade earned in the class, no further action is needed.
- If the student wants to cover the letter grade received in this class, they must email email@example.com before the pass/fail deadline indicated on the academic calendar. If the student fails to contact the office before the published deadline in the semester after they are enrolled in the course, the letter grade will remain on the record. The email should include the student's full name, sage ID number, the course subject, catalog number and title of the course elected pass/fail.
Students must receive a grade of C-minus or higher to convert the letter grade to a "P." Students who wish to use the pass/fail grading option for an approved general education requirement must indicate this in the same email.
Additional Policies Regarding the Pass/Fail Option
- Letter grades covered by "pass" ("P" for performance at the C-minus level or above) will not be used in computing GPAs. Grades of "D"and "E" will remain letter grades, to be used in computing GPAs, and will be considered by the Committee on Academic Standing when determining academic standing.
- No more than one class may be taken pass/fail during a single term.
- One class may be used to fulfill a general university requirement with the pass/fail grading, excepting University Writing Seminars and writing intensive and oral communication courses. No more than one course (and never the final one) in the foreign language sequence may be taken pass/fail.
- Classes taken pass/fail will not satisfy major or minor requirements.
- In full-year courses, the elected grading option (pass/fail or letter grade) applies to both semesters and may not be changed midyear. (Such a course taken pass/fail would expend two of the allowable four pass/fail elections.)
- In an undergraduate's final semester, conversion of a class attempted on the pass/fail basis in which the student received a grade of C-minus or higher must be converted to a "P" grade before the deadline in the academic calendar for the receipt of senior grades (normally three days after the last day of final examinations).
- Students must make all pass/fail option requests within the published deadlines. No exceptions will be made for a student missing the deadline to make an initial pass/fail option request nor to make a request to cover a grade for a class.
- Petitions will not be entertained for exceptions to the above constraints and deadlines.
- Please note: Arrangements between students and instructors do not constitute official pass/fail enrollment. Instructors are not informed of the grading option that a student has chosen. Students taking courses pass/fail must complete all assignments and examinations.
- Undergraduate students elect the pass/fail option by completing the online Pass/Fail Grading Option Request Form prior to the published deadline.