Step 2: Obtain a Letter of Appointment

Once the foreign national's citizenship has been determined, the second step is to obtain a letter of appointment. In order to obtain an appointment letter, the type or nature of the appointment needs to be determined.

Postdoctoral Research Scholars

New Postdoctoral Researcher (Postdoctoral Fellow, Postdoctoral Associate)

Please complete and submit the following forms and supporting documents to the Office of Postdoctoral Scholars by email:

The completed documentation will prompt the Office of Postdoctoral Scholars to send a copy of the official appointment letter and appointment form to the ISSO.

Processing of new letters of appointment, as long as all required documentation has been received, will be within 7-10 days. If you have any questions, please feel free to contact the Office of Postdoctoral Scholars by email, or by phone (781-736-2121). 

Re-Appointing a Current Postdoctoral Researcher

You will need to complete and submit the Postdoctoral Scholar Appointment Change Form (PDF) to the Office of Research Administration by email. The ISSO will then receive a copy of the official re-appointment letter once completed.

The ISSO will work with the host department to complete the appropriate visa documentation for the postdoctoral researcher to begin or continue their appointment activity at Brandeis University. 

To access complete information and links to the Postdoctoral Scholar Policy on appointments, taxation, benefits, and appointment processes and forms, appointment requirements, please see the information posted on the Office of Research Administration website.

Courtesy Appointments

For the appointment of a Visiting Scholar (salaried or unsalaried, such as Courtesy Appointments; but not grant funded), complete and scan/email the following form to the Office of Research Administration.

These forms, and additional information on the Courtesy Appointment process, can be found on Office of Research Administration website.

Teaching Faculty Appointments (Assistant Professors, Lecturers)

For a Faculty appointment, please contact Office of the Dean of Arts and Sciences (Attention: Lorna Laurent or Heather Young) for verification and approval. After the official letter of appointment is issued, the dean's office will send a copy to the ISSO to begin discussions with the host department and faculty appointee concerning visa options.

Staff Positions

In rare cases, foreign national appointees have been hired through the Office of Human Resources for a staff position (e.g., Research Technician, Research Associate, Research Specialist).

The hiring department should contact Office of Human Resources (Attention: Melinda Cimino) and the ISSO to evaluate the candidate's immigration sponsorship needs, if any. In particular, please note that not all staff positions qualify for H-1B sponsorship. For details, email Human Resources is responsible for issuing the official letter of employment/job offer.

Please note that J-1 Exchange Visitors cannot hold staff positions. Hiring departments should contact the ISSO in advance or following the search process regarding any visa questions.