For Hiring Department

Departments seeking to employ a foreign national must understand and certify they will abide by the required conditions and requirements.

Please encourage your faculty to inform you as soon as possible when they are intending to bring in foreign nationals (including Canadians). This will give the ISSO the time to prepare the necessary immigration documents they will need to obtain their nonimmigrant visas and enter the U.S. We recommend that departments allot at least 4 months for foreign nationals to obtain appropriate visas and arrive at Brandeis.
Step 1: Verify Citizenship
The first step to appoint a foreign national is for the department to determine the Citizenship of the appointee and assess if they will need Brandeis employment sponsorship.
  • If the Appointee is NOT a U.S. Citizen (which includes Canadian citizens since they must have the same documentation as other foreign nationals), the ISSO will first need to know if the appointee is currently in the U.S. If applicable, the ISSO needs to find out the appointee's current immigration status by obtaining copies of their current visa documents. Please connect the potential scholar with a member of the ISSO scholars team by emailing
  • If the Appointee is a U.S. Citizen or Permanent Resident (which includes individuals who have a "Green Card," Alien Registration number/card, or an immigrant visa), the department does not need to notify or work with the ISSO.
Step 2: Obtain a Letter of Appointment

You may obtain a letter of appointment from the offices listed below depending on the scholar's position at Brandeis. The ISSO will be notified once the letter is issued.

Step 3: Confirm the Appropriate Visa Type with the ISSO

The ISSO will work with the department and the prospective employee to determine the most appropriate visa type. We will inform both the department and scholar of the next steps.

Step 4: Submit the Department Portal Form

Department administrator will complete the Department Portal Form to provide the required information and documents.