Application Process & Deadlines

You will need to complete, two applications for study abroad (except for DIS program applicants) in order to be eligible to study off-campus:

Brandeis Study Abroad Application Deadline

Note: Applications not completed by the above deadline will not be accepted.

Application Decision Notification

The study abroad application decisions will be posted in early-March. The Study Abroad Application Review Committee will review each application and consider it in terms of the selection criteria, once the Committee has reached its decision, you will receive an email notifying you of a Change in Status.  At that time, you can log into your online Brandeis Study Abroad account and read the PDF decision letter.

Application Overview

The Brandeis application consists of the following pieces:

Material Submissions

1. The Academic Proposal of Study is a form that should be printed, filled out, and turned in to the Office of Study Abroad by the application deadline.  The Academic Proposal of Study is integral in demonstrating your academic preparedness for study abroad.  In order for the document to be considered complete, you will need to submit the following:

  • Proposal of study and course choices for your primary and alternate study abroad program(s)

  • Progress in your major(s) (numbers of courses completed in each declared major)

  • Study Abroad Faculty Liaison signature(s)

Please note that you must meet with the Faculty Liaison for AT LEAST ONE of your majors by the application deadline, so plan ahead!

2. Program Application Advisor Approval Submitted

As part of the external application process, many study abroad programs have either an electronic or paper Study Abroad Advisor Approval / Home School Nomination form that requires a signature from our office before you will be accepted to their program. Please list Alisha Cardwell ( as the advisor/staff member who will receive the form.

  • Spring semester applicants need to apply to your program by the end of the summer, at the latest September 1, 2019.

  • Academic Year and Fall semester applicants, you will need to apply to your program by the February 14, 2019 Brandeis Study Abroad Application deadline, though some deadlines may be earlier.

Many programs will have deadlines that are later than the above deadlines, you must follow the Brandeis timeline in order to receive notification of acceptance into your program by the appropriate Brandeis Notification Deadlines.

It is important that you start your external application to your study abroad program early because you will be required to notify the Office of Study Abroad of your acceptance to your program by specific dates, listed within the application:

  • Academic Year and Fall semester students: Mid-March

  • Spring semester students: Mid-October.

We work hard to make sure this information is up to date so once we submit the form to your external program, this item will appear as completed in your online account. Should you feel that there is an error with regards to the status of this form, please contact our office.

Signature Documents

3. An Application Photo is also required for the Brandeis Online Application. The photo must be a formal passport-style or ID photo which meets the following requirements:

  • Color photo

  • Clear photo of your head and shoulders

  • Solid background

  • Properly sized and oriented in the proper direction

  • Can be taken expressly for this purpose with a digital camera or can be cropped from another photo

  • File size no larger than 100kb with a maximum height of 180 pixels and a maximum width of 120 pixels

The following will not be accepted:

  • Black and white photos

  • Graduation portraits

  • Scans of your actual passport photo

The photo will only be used for internal identification purposes.

4. Declared All intended Major(s) / Minor(s)

You are encouraged to declare all your intended majors and minors by the Study Abroad Application Deadline to ensure you can complete those majors and to facilitate credit transfer from courses you plan to take abroad.  At a minimum, you must officially declare a primary major before you apply to study abroad. Forms are available online.

5. External Application Submitted - Fall and Academic Year

Fall and Academic Year applicants are required to submit their external program applications prior to the listed Brandeis once a year deadline. This is intentionally early to ensure you receive an acceptance prior to the notification deadline in March.

6. Study Abroad Funding Workshop

This online workshop will help explain some of the billing, budgeting, and financial processes, resources, and implications of studying abroad.

7. The Statement of Agreement is your acknowledgement of awareness of Brandeis study abroad policies and procedures.

8. Cultural Integration Statement is your acknowledgement and awareness of Brandeis' philosophy and policies on cultural integration, traveling during your program, and housing requirements.


9. The Application Statements for Brandeis Study Abroad will be completed and submitted online.  Students who wish to go abroad for a semester or for a year will need to submit the following as part of the Brandeis Study Abroad Application Questionnaire:

  • Study Abroad Application Statements

    1. Academics Abroad

      • What are your academic and intellectual goals for study abroad?

      • Why is your proposed program the best match for you to meet these goals?

      • How do your academic goals for study abroad relate to your overall academic plan with Brandeis?

    2. Culture and Location

      • Talk about one thing you now know about your new host city/location? How do you plan to explore this thing more?

      • How do you plan to engage in the culture or program? How will you integrate yourself as a new resident of your city/program and move beyond being a tourist?

    3. Reflection and Preparation

      • If you could jump ahead in time, what do you hope you gained from studying abroad? Please consider discussing skills, connections/relationships, personal growth, professional growth, and cultural appreciation.

      • Thinking of past challenges you've overcome, what specific skills did you learn and how will you apply them to challenges you may face abroad on this specific program or while in this location? Please consider challenges like managing transitions, finances, academic differences, language barriers, and homesickness.

    4. Term of Study Rationale

      • An effort will be made to accommodate each approved applicant's choice of term. Answers to this question will help the committee make the determination between semesters. Please note that the fall semester typically has fewer applications and thus higher approval rates. You are encouraged to learn more about the benefits of studying abroad during a fall semester, please review the Fall Abroad webpage or speak with study abroad advising staff.

    5. Academic and Judicial Standing

      • Have you ever been cited for academic or judicial misconduct at Brandeis University or your home institution

    6. Indication of an Alternate Program

      • Indicate Yes or No - applying for an alternate program is optional.

      • If yes, complete the following:

        • Why are you requesting an alternate program for approval? Why this program?

        • What are you academic and intellectual goals for this off-campus study program?

        • Talk about one thing you now know about this second host city/location? Or if it's the same location, tell us about a second thing you've learned?

        • Thinking of past challenges you've overcome, what specific skills did you learn and how will you apply them to challenges you may face abroad on this specific program or while in this location? Please consider challenges like managing transitions, finances, academic differences, language barriers, and homesickness.

The application requires that you complete short essays that address the selection criteria and answer the following questions. Your answers should meet minimum word requirements and stay within the maximum word limit as outlined for each question. If you are applying to two programs, be sure your answers to the Alternate Program Questions are well thought out. Failure to include answers to all questions for both programs may result in your application being denied.

10. Emergency contact: we need your emergency contact numbers on file.


11. A Funding and/or Financial Aid Quiz is required to ensure you understood the details of the Study Abroad Funding Virtual Workshop. All students complete one quiz, based on your financial status.


12. A recommendation from a Brandeis faculty member will only be required for specific programs.  In this case, in the online application you can email a request for a Brandeis faculty member to fill out a recommendation form.  However, since this email is automatically generated through the on-line system, we suggest that you first personally contact your recommender and inform them that they will receive the email request from the Office of Study Abroad.

If you have already requested a letter from a professor, your professor can simply paste that letter into our online recommendation form.  Alternatively, you may have them submit it to our office via Campus Mail or through an email attachment to

For tips on requesting a recommendation, please see this handout.

Required Reading

13. Study Abroad Scholarships is a required reading if you receive financial aid, which provides a starting point on researching study abroad scholarships. Since many scholarship deadlines approach quickly and can vary by programs, it is helpful to begin this process early.

Please schedule an appointment with the Office of Study Abroad if you would like to open a study abroad application. More information regarding the sections of the application are below but further information is available inside your individual Brandeis online study abroad account.